Senior Buyer (m/w/d)

Job Description

The Senior Buyer manages forecasting, procurement, logistics, and materials requisitioning to support the business. This includes maintaining accurate Bills of Material (BOM), negotiating pricing and terms for materials, placing and adjusting purchase orders to align with project schedules, and serving as the primary point of contact for material requests from the field. The Senior Buyer maintains strong supplier relationships, coordinates with Operations on material status, supports inventory management activities, and identifies and qualifies new suppliers and products.

Responsibilities & Essential Functions

Procurement & Supplier Management

• In conjunction with Procurement Manager and Senior Leadership, competitively source, negotiate, and procure materials to improve cost, quality, and service levels, including negotiation of materials.
• Place, release, and adjust purchase orders with suppliers in accordance with NetSuite requirements and project schedules.
• Establish and maintain strong supplier relationships; routinely reviewing performance; and resolving delivery, quality, or service issues.
• Reschedule deliveries, expedites, deferrals, and cancellations with suppliers to support changing operational requirements.
• Serve as functional backup to the Procurement Manager or other individuals as needed and support special projects as assigned.

Inventory, Materials Planning, & Logistics

• Manage forecasting, procurement, logistics, and materials requisitioning activities to support business operations.
• Monitor and manage inventory levels and stocking programs in coordination with suppliers and internal stakeholders.
• Manage logistical services and material movement between warehouse locations.
• Manage the RMA (returned goods) process to ensure timely resolution and inventory accuracy.
• Participate in cycle counts, physical inventories, and other inventory control activities as directed.

Operational Support & Systems Coordination

• Be readily available to respond to inbound requests and urgent operational needs in a timely and professional manner.
• Serve as the primary point of contact for material-related requests from the field, providing clear status updates and viable solutions, including checking inventory availability and initiating procurement as needed.
• Collaborate with Design and Operations teams to ensure accurate Bills of Material (BOMs) and perform BOM adjustments to reflect as-built conditions.
• Enter or adjust sales orders in NetSuite to support warehouse picking and fulfillment activities via RF Smart.

Other Duties

• Other duties and tasks as assigned by management.
• Contribute to a positive and inclusive work environment.
• Exemplify All Energy Solar core values (Safety First, Dependability, Do the Right Thing, and Want to Win).

Skills/Qualifications

Experience

• 5+ years of proven experience in purchasing, field service materials sales, or related field preferred or equivalent communication or education and relevant work experience considered.
• Experience in and working knowledge of solar or electrical industries, electrical materials, and construction components (preferred).
• Proven experience with multi-site operations in businesses in excess of $25M revenue.
• Thorough understanding of ERP/MRP techniques and Lean Manufacturing concepts.
• Thorough understanding of supply planning techniques

Technical Proficiency

• Proficiency with ERP and spreadsheets, such as NetSuite.
• Proficiency in Google Suite/Google Workspace (Slides, Sheets, Calendar, Forms, Docs, Gmail) or related software.

Core Skills

• Dedication to and passion for Safety.
• Drive to maximize Quality and Service excellence to optimize customer and company outcomes.
• Effective process improvement and problem-solving skills.
• Expertise in motivating and building confidence in cross-functional teams.
• Strategic mindset with the capacity for decisive action.
• Ability to combine data and customer insights to enhance the customer experience and measure performance.
• Experience working effectively across departments and taking ownership of outcomes.
• Excellent organizational skills and attention to detail.
• Ability to work independently, work under pressure, and meet deadlines.
• Strong interpersonal and communication skills for cross-functional and internal collaboration.
• Ability to work tactfully and effectively with leaders in different departments.
• Ability to work in both office and warehouse environments.
• Able to travel to satellite offices and warehouses, suppliers, and industry/supplier expositions as required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer (frequent).
• Must be able to lift up to 30 pounds at times (infrequent).
• Ability to type at least 40 words per minute (frequent).
• Must be able to access and navigate each department at the organization's facilities.

Compensation & Benefits

• This is a full-time exempt salaried (not overtime eligible) position with an expected base annual salary range $65,000 - $80,000 (Depending on Qualifications & Experience).
• Hybrid: This position is eligible to work a combination of in-office work at AES headquarters (St. Paul, MN) and remote/work from home eligibility: (*Note: this is subject to change by management based on company and business needs, may or may not be eligible until 90+ days of employment/training period completion, will be determined and agreed on by management and employee, and contingent upon employees being in good standing).
• Schedule: Monday - Friday, 8:00 AM - 5:00 PM (company core hours). This position and the working schedule offers flexibility and may require additional hours outside of normal working hours including but not limited to mornings, evenings, and weekends.
• PTO accrual per hour will be .03847, up to 80 hours annually (120 hours annually after year 1).
• 6 paid holidays + 1 floating holiday.
• Dental + vision insurance (free for individual).
• Health insurance (free individual option).
• 401K with company match (eligible after 90 days, age 21+).
• Discretionary Profit Sharing Bonus based on company performance.
• Free employee assistance plan.
• Company-provided training and Continuing Education.
• Much more!

Equal Employment Opportunity Statement

All Energy Solar is an equal employment opportunity (EEO) to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location that we facilitate. All Energy Solar is a proud promoter of employment opportunities to our Military and Veterans.