Administrative Assistant III - Operations

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.

Job Description

The Operations Administrative Assistant provides high-level administrative and operational support to VP, Operations, Sr. Director, Field Operations Managers (FOM), and General Superintendents (GS). This role is responsible for coordinating complex schedules, supporting day-to-day operational needs, managing sensitive information, and acting as a central administrative hub for the Solar Operations group.

This role will be hybrid requiring 3 days in office and 2 days working from home.

Requirements

• Provides administrative support to multiple Operations leaders, including VP, Director, FOMs, and GSs.
• Manages and coordinates complex calendars, meetings, and priorities across multiple leaders and time zones.
• Coordinates domestic and international travel, including flights, lodging, transportation, and itinerary management.
• Prepares, submits, and tracks expense reports accurately and in a timely manner, ensuring compliance with company policies.
• Organizes and supports Operations meetings, including agenda preparation, meeting logistics, note capture, and follow-up actions.
• Serves as a central point of contact between Operations leadership, field teams, and internal support groups.
• Assists with operational reporting, document preparation, and special projects as assigned.
• Maintains professionalism and discretion when handling confidential and sensitive information.
• Support process improvements that increase efficiency, visibility, and organization within Operations.
• Prepares and sends shipments of documentation via FedEx, USPS, UPS, etc.
• Manages ERP items such as invoices, requisitions, timesheets, expense reports, and any escalations which need re-routing.
• Follows safety and security procedures and determines appropriate action conducting all aspects of work in a safe manner. Reports potentially unsafe conditions and uses materials and equipment properly.
• Attends work regularly and punctually, as scheduled or expected.
• Complies with Employee Handbook, Code of Conduct and Company Policies & Procedures.
• Presents, supports, and leads-by-example with a safety and quality-oriented attitude.
• Provides administrative support for special projects, initiatives, and operational priorities as assigned by leadership.
• Assists with onboarding coordination for Operations team members, including scheduling, documentation, and system access requests.
• Supports preparation and organization of operational documents, reports, and presentations.
• Tracks and follows up on action items, deadlines, and commitments related to Operations meetings and initiatives.
• Coordinates with internal departments (HR, Finance, IT, Travel, Legal) to support Operations needs.
• Maintains organized filing systems to ensure accurate recordkeeping and easy retrieval of information.
• Supports compliance with internal policies, procedures, and documentation requirements.
• Provide backup administrative support to other administrative staff as needed to ensure continuity of Operations support.

Safety

• Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly.

Qualifications

• High school diploma or GED, required.
• Associate's Degree in Business Administration or related field, preferred.
• 4+ years of relevant administrative experience, required.
• Valid Driver's License, required.
• Ability to travel 5-15% domestically, required.
• Complex calendar management.
• Ability to coordinate domestic and international travel arrangements, including flights, lodging, transportation, and itineraries.
• Demonstrates proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Work independently with minimal supervision while remaining responsive to leadership and operational needs.
• Comfortable operating with great latitude for independent judgment and initiative within agreed limits.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Capacity to handle tight deadlines and last-minute changes, adapt quickly, anticipate needs, and problem-solve independently.
• Presents a professional image to represent the executives in like manner.
• Requires broad knowledge of corporate operations and policies.
• Attention to detail.

Anticipated base salary range: $28.54/hour - $35.67/hour

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. This position is bonus eligible.

RES offers benefits that are effective first day of employment. These benefits include the following:

• Medical, Dental and Vision
• Health Savings Account with employer contribution
• Flexible Spending Accounts
• 4x pay Basic Life and Voluntary Life
• Short and Long Term Disability
• Accident, Hospital, and Critical Illness
• 401 (k) plan with 6% company match
• 4 weeks Paid Time Off (PTO) and 10 Paid Holidays
• Tuition Reimbursement and Green Car Reimbursement
• Volunteer and Charity Matching
• Paid Parental Leave and Paid Sabbatical Leave
• Employee Referral Bonus
• Employee Discounts and Wellness programs
• Wellness Reimbursement

Physical requirements and environment

The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Rarely: Climbing, Crouching, Kneeling, Pulling (5-15lbs), Pushing (5-15lbs), Lifting (5-15lbs), Stooping is required.

Occasionally: Carrying, Gripping, Handling, Pinching, Walking is required.

Frequently: Standing is required.

Constantly: Reading, Grasping, Hearing, Reaching, Vision, Repetitive Motion, Sitting is required.

Rarely exposed to extreme cold, extreme heat, humidity, and wet in the working environment.

Occasionally exposed to noise and hazards in the work environment.

We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment.

RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.