Office Coordinator

Job Description

We are looking for a passionate and experienced Workplace Experience Coordinator who is excited about building a great employee experience for our team. We’re looking for someone who is motivated to dig into the immediate office needs, while also thinking longer term to optimize our office management processes to support our growing team. We are looking for people who are passionate about a more sustainable future and want to make that vision a reality. An ideal candidate is someone who is excited to collaborate with a diverse and dedicated team.

Lunar Energy was founded to transition homes to 100% clean energy—making our electricity greener, our air cleaner and our energy more safe, secure and reliable for all. We’re a fast-growing, global company building the world’s best clean energy products to electrify all homes and connect communities to form clean, resilient virtual power plants.

On a given day at Lunar, you’ll likely…

• Be the backbone of the office! You’ll ensure that our office environment creates an ideal workspace for all of our teams and visitors by promoting a clean and aesthetically pleasing office environment
• Support employee onboarding and offboarding processes in collaboration with the People and IT teams (1st day coordination, workspace setup, etc), as well as partner with HR to maintain office policies and procedures
• Be responsible for calendar management of all department conference rooms and ensure that all conference rooms are organized, available, and cleaned after each meeting
• Perform general office duties, as required, including sorting and delivering mail, perform outgoing shipping, and assist internal clients with logistics needs
• Manage inventory of office supplies and maintain the kitchen area (restocking beverages, snacks, refilling & maintaining coffee machines, running & unloading the dishwashers, and ensuring overall cleanliness throughout the day)
• Event assistant duties including setting up and ordering food and beverages for special meetings and events
• Manage special projects and operational logistics as needed, as well as plan and organize monthly happy hours, employee events, holiday celebrations, etc.
• Manage demo calendar and work with IT and engineering teams to ensure product demo functionality
• Manage access to the EV chargers, work with software vendor if troubleshooting is required
• Safety program admin support. Manage safety glasses and workboot program vouchers and coordinate safety training
• Use Docusign to send NDAs to interview candidates, vendors and other 3rd party partners
• Assist the Office Manager with other administrative tasks as assigned and required

Desired Skills

• 2-4 years of administrative experience, startup or tech experience preferred
• You are a proactive, high energy, motivated, reliable, multitasker with a no task is too small attitude that goes above and beyond for your team.
• You are eco conscious and passionate about accelerating the adoption of renewables and decarbonization of our energy infrastructure.
• Available Monday-Friday 8:30am-5:00pm onsite at Mountain View
• Available for overtime as needed for monthly happy hours, board meetings and employee events.
• B.A. or B.S. preferred

Benefits

We’re dedicated to creating a remarkable employee experience. At Lunar, competitive base pay is one part of our total compensation package. Lunar employees also have the opportunity to become Lunar shareholders by getting equity in a fast-growing company and participating in our employee stock program.

Additional benefits include:

• Medical, dental, and vision insurance for employees and dependents
• Flexible Paid Time Off plus 10 paid holidays
• Tax deferred 401(k) plan
• Paid parental leave for all full time employees including 12 weeks paid parental leave for the birthing mother and 6 weeks paid parental leave for the non-birthing parent
• Subsidized EV charging and pre-tax commuter benefits
• Cell Phone stipend

Our DE&I Philosophy

Lunar Energy is an equal opportunity employer. We are committed to attracting, developing and retaining diverse talent by supporting an inclusive workplace. Lunar recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any other status protected by applicable law.

Our Compensation Philosophy

Our goal is to ensure that all Lunar Energy employees are fairly compensated. Please note that the salary range information that follows is a good faith estimate for this position provided pursuant to the Pay Transparency for Pay Equity Act for California applicants. The salary range estimate for this position depending on level of experience is: $50,000 - $85,000 USD.

The actual offer, reflecting the total compensation package & benefits, will be at the company’s sole discretion, and determined by factors including but not limited to years of experience, job level, geographic location, and other relevant business considerations. The company also reserves the right to amend or modify this job description, employee perks, and benefits at any time.