Document Controller

Job Description

As Document Controller, you will provide support to the Quality Manager and Project Unit Manager(s), Project Managers, Project Teams, Engineering, Drawing Office, Construction and Procurement Staff with document control on all project portfolios.

Reporting to the Quality team on a labour allocation basis, taking day to day instruction from the Lead Document Controller to ensure projects are delivered on target within the boundaries of SPT (SP Transmission) Information Management System (IMS), you will support documentation flow between SPT, our partners, Contractors and suppliers for both EPC and PC contracts NEC4 contracts.

Directly reporting to the Lead Document Controller, you will support the Lead Document Controller with the day-to-day management of the document management system supporting regular reviews of the existing DMS (Document Management System), helping implement any required changes to ensure that the DMS remains fit for purpose.

Minimum DMS considerations include Centralised Repository, Document Versioning, Retrieval & Search, Lifecycle Management, Collaboration, Access Control, Audit Trails and Compliance, Metadata, Document review and Approval Workflows, Document Transmittals, Integration with Other Systems (other than BIM ACC Autodesk, such as IBuy and Project Wise).

Responsibilities

As team contact regarding the Document Management System (DMS) for all process, training, communication and system development, including resolving issues as they arise on a daily basis.

Throughout the project lifecycle, you will take responsibility for ensuring access control is monitored effectively and updated in line with the business goals and objectives, managing digital document workflows using DMS and organise and maintain Project documents, ensuring all documents meet the requirements set out in the IMS.

Facilitating the correction of documents with regards to correct Template used, revision, structure and approval, you will support the ongoing Document Management System (DMS) processes and procedures review and development, conducting regular inspections to ensure integrity of project documents e.g. Project template, Final File and Tender.

Attending project Kick Off meetings as required, you will also be responsible for the administration of records, drawings and documents in accordance with the SPT IMS and other specifications.

Establishing and maintaining project drawings register and individual project document transmittals, you will coordinate final project archives, ensuring the integrity of final file after the Project Manager notifies completion.

Coordinating the final project archive, you will also upload the Final File as built drawings to the Vault, drawing comparator completion whilst working with Engineering Coordinator to resolve any issues.

What you'll bring

To be successful in this role, you will need to demonstrate as minimum your working knowledge of Document Management Systems, with particular emphasis placed on document control procedures.

With significant experience of ACC/Autodesk, Project Wise and SharePoint systems (advantageous), you will possess experience in a Document Control role for a major Construction or Utility Construction project.

Able to multitask, prioritise workloads effectively and work efficiently to meet deadlines, you will hold a high degree of IT literacy, be able to interpret and present information in a logical and orderly manner, utilising strong IT and administration skills.

With experience of ISO 9001-2015 Quality Management Systems and ISO 9001 19650 (BIM) (advantageous), you will hold good interpersonal and communication skills with an ability to form effective working relationships with other individuals, departments and businesses.

Experience in final file / Project handover processes is advantageous.

Whats in it for you

As well as a competitive salary which is reviewed annually, you can also enjoy a number of other benefits. With our pension scheme, we'll double match your contribution up to a company contribution of 10%.

At ScottishPower, we believe it's the little things we do in life that make a big difference. From helping you look after your family's wellbeing, save for your future and take personal steps for climate action - our benefits are designed to help you do just that - so that you have everything you need to take care of your world - today and tomorrow. That's why our benefits include:

• 36 days annual leave
• Holiday purchase - perfect your work/life balance with extra annual leave
• Share Incentive Plan and Sharesave Scheme
• Payroll giving and charity matched funding
• Technology Vouchers - save more and spread the cost of your technology purchases
• Count us in - pledge to reduce carbon emissions and help fight climate change
• Electric Vehicle Schemes - to help you transition to green/clean driving
• Cycle to Work scheme and public transport season ticket loans
• Options to purchase dental insurance, private medical insurance, health cash plan and annual health assessments
• Life Assurance (4x salary)
• Access to 'nudge' financial wellbeing support
• Plus shopping, leisure, restaurant and gym discounts, and unique employee deals on travel insurance and more

Why SP Energy Networks

SP Energy Networks is part of the Iberdrola Group, one of the world's largest integrated utility companies and a world leader in wind energy. We keep electricity flowing to homes and businesses through Central and Southern Scotland, North Wales and in the North West of England. We operate over 4000km of cables and lines that make-up the transmission network - connecting infrastructure like wind farms into the electricity system. It's a role that puts us right at the heart of Scotland's ambition to be Net Zero by 2044. And we're taking it very seriously.

We're investing >£5.5 billion into our transmission network, directly supporting the rapid growth needed in renewable energy. With diverse opportunities across our businesses and a commitment to invest in our own internal talent, ScottishPower can offer people real career opportunities that meet personal and professional goals, in a global organisation.

Inclusion, diversity, and a social purpose are at the heart of everything we do. Together with our values, they bring us together into a stronger, more sustainable business with direct links to the communities we serve. It takes all kinds of people to build a large-scale business like ours, so whatever your background, you'll fit right in.

We are committed to providing reasonable support or adjustments in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to [email protected].

Mobility

Please note that any applicant who is not a citizen of the country of the vacancy will be subject to compliance with the applicable immigration requirements to legally work in that country. If/when required, the Company will support the employee with the necessary Immigration requirements.