Facility Coordinator I

At Canadian Solar, our vision is to make lives better by bringing electricity powered by the sun to millions of people worldwide. As a leading manufacturer of solar panels, inverters, and energy storage solutions, we've been an industry front-runner since our founding in 2001. Our commitment to sustainability is reflected in all parts of our organization as we navigate the complexities of a booming industry.

Throughout Canadian Solar's subsidiaries, e-Storage, Recurrent Energy, MSS and CSI Solar Co., we invest in our employees' growth. Our training programs and promotional opportunities ensure we all can continue to learn. We understand the importance of work-life balance and provide various flexible work options to support our employees' well-being. Join our team to "Make the Difference" by creating a lasting positive impact on the world and the communities where we operate.

Job Description

The Facility Coordinator is responsible for supporting facility operations through documentation management, standardization, administrative coordination, and data organization. This role ensures accurate maintenance of facility documents, equipment records, SOPs, and compliance files while assisting the Facility team with daily administrative and operational tasks.

Responsibilities

Documentation & Standard Management

• Maintain and organize facility documentation, including SOPs, Work Instructions, technical manuals, PM records, compliance documents, and facility drawings.
• Ensure all facility documents are properly controlled, versioned, and stored according to company standards.
• Support creation, revision, and distribution of facility-related documents.
• Coordinate document review and approval workflows (e.g., engineering change, update requests).
• Maintain document logs and ensure accessibility for technicians and engineers.

Facility Data & Record Management

• Manage facility equipment master data, asset lists, spare parts inventory records, and maintenance logs.
• Update PM schedules, equipment history, repair records, and calibration documents.
• Track contractor reports, inspection forms, and compliance-related paperwork.
• Support facility audits by preparing required documentation.

Administrative & Operational Support

• Assist with scheduling facility projects, contractor visits, maintenance activities, and inspections.
• Prepare meeting minutes, reports, facility metrics, and tracking charts.
• Coordinate communication between Facility, EHS, Production, and external vendors.
• Support onboarding of new facility technicians with documentation and training materials.

Safety & Compliance

• Maintain safety procedures, facility emergency documents, and compliance records.
• Assist with OSHA, EPA, fire safety, and insurance documentation requirements.
• Support internal audits, safety inspections, and corrective action tracking.

Vendor and Contractor Management:

• Assist with contractor entry paperwork, work permits, visitor logs, and safety briefings.
• Maintain vendor contracts, service reports, and invoices for facility services.
• Track vendor performance and ensure documentation is complete.

General Support to Facility Team:

• Assist with facility request tracking (work orders, tickets, repairs).
• Help maintain filing systems, digital repositories, and organizational structure.
• Support facility engineers and managers with preparation of reports and project documentation.
• Assist in maintaining inventory of facility-related office supplies and tools.

Qualifications

• Associate degree or above in Engineering Administration, Business Administration, Documentation Management, or related field.
• 1 year experience in documentation control, administrative support, or manufacturing environment preferred.
• Familiarity with facility systems (HVAC, utilities, equipment maintenance) is a plus but not required.
• Strong organizational and document management skills.
• Proficiency with MS Office (Excel, Word, PowerPoint), PDF tools, and document control systems.
• Ability to manage multiple tasks, prioritize work, and meet deadlines.
• Strong communication skills and ability to work with cross-functional teams.
• Detail-oriented, responsible, and able to handle confidential information.

Preferred Skills

• Experience with CMMS or facility maintenance management systems.
• Experience supporting engineering or facility-related departments.
• Knowledge of ISO standards or document control systems.
• Basic understanding of facility terminology and equipment.
• Ability to support fast-paced manufacturing environments.

Working Conditions

• Standard office environment with frequent visits to facility areas and production environments.
• May require occasional travel to other facilities or vendor locations.
• May involve working outside of regular hours to address facility issues or oversee projects.

Compensation and Benefits

Canadian Solar offers a competitive salary plus fully comprehensive benefits and performance bonus package based on an annual objective achievement. Our generous benefits package includes a 401(k) Retirement Plan, medical/dental/life/disability program, PTO. This is a full time position.