Retrofit Coordinator

Job Description

InstaGroup is a nationally recognised leader in energy efficiency and renewable solutions, known for our technical expertise and high-quality installations. Since 1980, we have delivered innovative, cost-effective solutions that improve building performance, reduce energy costs, and lower carbon emissions - giving our customers peace of mind.

Our services span insulation, solar energy, and heating solutions, supported by a comprehensive product offering. We are committed to sustainability, with over 80% of the materials we use sourced from recycled or sustainable origins.

Our Mission

Our mission is to transform the energy sector through innovative, sustainable solutions that exceed customer expectations. Guided by excellence, integrity, and environmental responsibility, we strive to lead energy advancement while making a positive impact on the world and creating a more sustainable future for generations to come.

In this role, you will coordinate retrofit projects from assessment through to completion, ensuring all work follows PAS 2035 and PAS 2030 standards. Working closely with assessors, designers, installers and compliance teams, you will oversee Medium-Term Improvement Plans (MTIPs), review technical documentation, and identify potential risks such as moisture, ventilation or structural issues. Your work will ensure retrofit measures are appropriate for each property and delivered safely, efficiently and in line with compliance requirements.

We are looking for someone with a Level 5 Diploma in Retrofit Coordination and Risk Management and Level 3 Energy Efficiency for Older and Traditional Buildings, along with strong knowledge of PAS 2035/2030 and experience delivering retrofit or energy efficiency projects. Experience with ECO4, GBIS or SHDF programmes would be advantageous.

There is the potential for a hybrid role, with the expectation to be in the office 3 days a week

Key Responsibilities

Retrofit Project Coordination

• Coordinate retrofit projects from assessment through to completion.
• Develop and oversee Medium-Term Improvement Plans (MTIPs).
• Ensure all retrofit activities follow the PAS 2035 process.

Risk & Technical Oversight

• Identify building risks including moisture, ventilation, overheating and structural risks.
• Ensure retrofit measures are suitable for the property type and construction.

Compliance & Quality

• Ensure compliance with PAS 2035, PAS 2030 and Trust Mark requirements.
• Review retrofit documentation including assessments, EPCs and technical designs.
• Support quality assurance processes and audit readiness.

Stakeholder Coordination

• Work closely with retrofit assessors, designers, installers and compliance teams.
• Maintain clear communication across project stakeholders to ensure smooth delivery.

What Success Looks Like In This Role

• Retrofit projects delivered in full compliance with PAS 2035 and PAS 2030.
• Measures designed and delivered using a whole house retrofit approach.
• Moisture, ventilation, and building performance risks identified and managed early.
• Projects progress efficiently through assessment, design, installation, and completion.
• Documentation is accurate, complete, and audit ready.
• Strong collaboration with assessors, designers, installers, and compliance teams.
• Retrofit programmes delivered safely, on time, and to a high-quality standard.

Essential Key Skills & Experience

• Level 5 Diploma in Retrofit Coordination and Risk Management
• Level 3 Energy Efficiency for Older and Traditional Buildings
• Strong knowledge of PAS 2035 / PAS 2030 frameworks
• Experience delivering retrofit or energy efficiency projects
• Understanding of UK housing construction and building performance

Desirable

• Experience working within ECO4, GBIS or SHDF retrofit programmes
• Knowledge of ventilation strategies and moisture risk

Why join us

• Licence fees, Liability insurances and CPD fees covered by InstaGroup
• Opportunity to help shape and elevate the InstaPas Team
• Genuine scope to make an impact during an exciting growth phase

Core Behaviours

Accountability

Takes ownership of responsibilities, ensuring retrofit projects are delivered safely, compliantly and to a high standard.

Attention to Detail

Maintains a high level of accuracy when reviewing technical documentation and compliance evidence.

Collaboration

Works effectively with internal teams and external partners to deliver successful retrofit outcomes.

Communication

Communicates clearly and professionally with colleagues, stakeholders and clients.

Problem Solving

Applies technical knowledge and sound judgement to identify risks and implement practical solutions.

Continuous Improvement

Actively keeps up to date with evolving retrofit standards, technologies and industry best practice.

• Competitive Salary
• Potential Hybrid working, expected to work in the office for a min of 3 days
• 12% annual bonus
• Up to 6% Employers Pension contribution
• Health cash plan
• 25 days annual leave, plus Bank holidays (increasing to 28 days after 5 years of service)
• On site parking and EV charging, EV Salary sacrifice scheme,
• Personal £600 budget towards ongoing training and development opportunities.
• Regular staff events