Senior Team Assistent

Job Description

Are you passionate about supporting renewable energy initiatives and providing proactive administrative and office support? Join us as Senior team Assistant, where you will provide proactive support to the Digital Engineering Leadership Team.You will also play a central role in ensuring the smooth running of our entire Digital Engineering department.

Digital Engineering is a unit in Project Delivery & Engineering, that deliver the digital infrastructure, digital solutions, and secure data to enable renewable energy production and reliable operations. As the primary provider of digital solutions within the Business Unit (BU) Offshore Wind, part of Business Area (BA) Wind, we oversee the entire value chain, from bid acquisition to asset construction and operation. Our focus lies on Operational Technology (OT) and IT, harnessing control and analytic modelling synergies to optimize engineering design through comprehensive data integration. Within this team, we are offering an exciting opportunity as Senior Team Assistant to be an important part in paving the way for Vattenfall and our journey towards fossil freedom!

Digital Engineering is a very diverse and multinational team, with employees located across Denmark, Germany, the Netherlands, Sweden, Poland and UK.

Be in your element with BA Wind

Our wind, solar and batteries business offer a unique opportunity to be in your element working to help harness the forces which will take us to fossil freedom.

As part of BA Wind, you will play a key role in one of the most exciting pipelines in the industry with 24GW of capacity stretching out more than a decade ahead across our key European markets.

You won’t only be involved in developing projects but also pioneering cutting-edge innovation, new business models and ways of working with communities and the environment. Working as part of a leading European utility also means you could be helping a growing number of major businesses and brands achieve their own sustainability goals through partnerships.

Your role

We are looking for an experienced and proactive Senior Team Assistent to join our Digital Engineering department at Vattenfall. In this role, you will provide proactive administrative support the Digital Engineering Leadership Team. You will also play a key role in ensuring that our Digital Engineering teams across runs smoothly and effectively.

Your responsibilities will range from coordinating meetings and events, managing on/offboarding activities, managing SharePoint sites and communication channels, prepare presentations, managing purchase orders and invoices, as well as engaging with key internal and external stakeholders.

Key deliverables and activities

• Organizing meetings and events including all logistics.
• Recording minutes and actions and ensuring proactive follow up.
• Managing organization charts, distribution groups, department presentations and office handbooks.
• Managing Sharepoint sites and intranet pages.
• Managing on/offboarding processes and activities.
• Managing purchase order requests, invoice coding and approval processes.
• Actively participate in internal networks to ensure updated knowledge and aligned ways of working across departments and offices.
• Engage with key internal and external stakeholders in other locations.

Your profile

You are independent, have a high degree of self-motivation and can adapt quickly to new and challenging situations. You can plan and prioritize your work to meet commitments that align with organizational goals. You possess excellent interpersonal skills and can build partnerships to work effectively and support others in meeting shared objectives. You anticipate and balance the needs of multiple stakeholders. You are an excellent communicator who can listen, bring a message across clearly, retrieve the information needed and adapt to their audience.

As our new Senior Team Assistent you should have a passion for sustainability and structured way of working. You are service-minded and a team player with a positive, open and honest mind-set, who actively engages people by asking, sharing, helping or asking for help.

• You have a minimum of 5-6 years working experience in a similar role
• Self-starter, demonstrating strong organizational, management, and coordination skills.
• All-round communicator with excellent oral, written, and interpersonal communication abilities.
• Ability to prioritize your workload, organize your time, and manage tasks efficiently in a fast-paced environment.
• Proficient in procurement and finance software applications, preferably SAP.
• Proactive, learn quickly and adapt easily to new circumstances.
• Ability to handle confidential and sensitive information in an appropriate manner.
• Proficient with O365 (Outlook, Word, Excel, PowerPoint, SharePoint, Teams and etc.)
• You are fluent in both English and Danish spoken and written.
• Experience working in multinational teams and organizations.

Our offer

Looking for a role where your superpowers can be leveraged to the maximum and with limitless opportunities for growth?

The scale and ambition of our wind, battery and solar business means you can really find your element with us. We’ll also provide you with all the learning and development you need to expand your horizons.

We strive to be the best place to work in the industry with highly competitive pay and conditions and an open, supportive culture. A commitment to a healthy work-life balance aims to ensure everyone plays to their strengths, whatever their background and experiences.

You will be part of a growing team of 1,700+ colleagues from 50+ nationalities where our positive approach to diversity is reflected in the fact that more than a quarter of staff are women.

We provide a good remuneration, a challenging and international work environment, and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues. We offer attractive employment conditions and opportunities for personal and professional development.

More Information

We welcome your application in English, no later than, July 16 2025. We kindly request that you do not send applications by any means other than via our website as we cannot guarantee that we will be able to process applications that are not made via our website.

For more information about the recruitment process you are welcome to contact our recruiter Jurriaan Rang via email: [email protected].

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation.

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall. The screening will be performed by a third party, Validata.

We look forward to receiving your application!