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OX2

Project Administrator

Become a Project Administrator with OX2 in Helsinki or Stockholm. Support the Head of Procurement by managing project documentation during the procurement phase. Enjoy a collaborative environment and the opportunity to enhance your organizational skills.
OX2
OX2
Helsinki, Finland Stockholm, Sweden   On-site   Full Time  UTC+01:00 — UTC+02:00

OX2

Company Overview

OX2

Stockholm, Sweden

2004

Business Model

Renewable Energy

Development, construction, and management of renewable energy projects, primarily in wind and solar power.

Project development fees, energy sales, and management services.

Locations & Geography

OX2 operates in several countries, including Sweden, Finland, Norway, Poland, and Germany.

Company Culture

OX2's mission is to accelerate the transition to renewable energy through innovative solutions and sustainable practices.

The company promotes a collaborative and inclusive work environment, encouraging creativity and teamwork.

OX2 invests in employee development through training programs and opportunities for professional growth.

Activities & Projects

OX2 is currently involved in several large-scale wind and solar projects across Europe, including the development of offshore wind farms.

The company focuses on innovative technologies to enhance energy efficiency and reduce costs in renewable energy production.

OX2 implements sustainability practices in all projects, ensuring minimal environmental impact and promoting biodiversity.

Career Opportunities

Typical job openings at OX2 include project managers, engineers, and sustainability consultants.

Employees enjoy competitive salaries, flexible working hours, and opportunities for professional development.

Contact Information

LinkedIn

Careers at OX2


Last updated on 2025-04-22 | Report an issue

In this role you’ll be working in a support function to the Head of Procurement. The main task is to handle all documentation related to the projects during the procurement phase according to OX2 routines.

What you’ll do

  • Receive project documents from the Procurement Managers, Engineering and save the document correctly on server spaces.
  • Create the project folder structure and maintain it.
  • Handle NDAs, obtain legal approval as well as signatures and storage of them.
  • Assist Procurement Managers with mailing of teasers and RfQ documentation: create mailing lists, connect to letters, print and send/email, register and archive.
  • Quality control of the process and documents, ensuring all documentation is available. Comprehensive review of the project documentation.
  • Quality control of the actual content in certain documents. Handle requests of files and documents.
  • Be the point of contact for and be in charge of communication with ESG tool providers such as GoSupply, handling document exchange of audit files, sending out reminders to suppliers to upload data, etc.
  • Maintain Supplier CRM and input data.

Qualifications

  • Experience in handling and archiving documents in a structured way.
  • Strong interpersonal skills with the ability to build solid relationships with internal and external stakeholders in a trustful and professional way.
  • Ability to read complex procurement documents and gather the important content.
  • Analytical skills.
  • Experience in structuring data and working with databases is an asset.
  • Fluent in English language.

About the role

June 30, 2025

Full Time

Company

June 30, 2025

On-site

OX2

ox2.com

  •  Helsinki, Finland
  •  Stockholm, Sweden

Experience in document handling and archiving

UTC+01:00 — UTC+02:00

Apply now

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