Department Assistant Human Resources (m/w/d)

Job Description

Are you an organized and proactive multitasker who thrives in a dynamic HR environment? Join us as our new Department Assistant!

At Heerema Marine Contractors, we make the impossible possible offshore. We operate the world’s largest crane vessels and with them we install wind turbines, remove retired offshore oil and gas platforms, and install platforms up to 50,000 metric tons, all while focusing on sustainability and reducing our impact on the planet. Our people have a learning mindset, are curious and take ownership of their own work and development. We would love to welcome you to our community of proud and passionate colleagues!

Do you enjoy being the go-to person for supporting a dynamic department? If you're highly organized, discrete, and resourceful, this opportunity might be a perfect match.

The Human Resource Department at Heerema Marine Contractors plays a key role in supporting our global operations in offshore oil & gas, decommissioning and wind industry. We ensure the right people are in the right place at the right time. Led by the HR Management Team (HRMT), our department consists of multiple specialized teams including: HR Services, Arbodesk, HR Business Partners, Compensation & Benefits, Recruitment, People Development, Organizational Development and Training.

As a HR Department Assistant, you'll provide essential administrative and secretarial support to the HRMT, Team Leads and the wider department. You’ll work independently, anticipate needs, exercise sound judgement and proactively make impactful contributions.

Daily Activities

• Manage agendas, coordinate meetings, and provide secretarial support to the HRMT, and Team Leads;
• Administrative and secretarial support to the HR Department, including handing calls, organize internal and external meetings, maintaining supplies (e.g. HMC welcome goodie bags, etc,);
• Process requisitions and ensure accurate coding and administration;
• Manage department invoices in SAP, ensure budget alignment, liaise with Procurement, and create new vendors;
• Maintain and update the HR SharePoint intranet pages
• Keep HR Contracts register up to date, monitor termination dates, and flag issues to HRMT;
• Coordinate bi-weekly internal HR communication via Microsoft Teams;
• Serve as first point of contact for American Express and check and approve credit card applications;
• Be the internal contact for HR colleagues— prepare agenda’s, presentations and general support;
• Organize business travel for HR department colleagues (Business Travel and Travel to Vessel), manage Hermes updates e.g. budget holders and economy comfort / business class list.
• Coordinate IT and office setup for new HR employees; e.g. arrange laptops, mobile phones, logins, extensions etc.;

Is this the job for you?

In this role you are the ‘ears and eyes’ of the HRMT. You take the lead in the daily tasks and you know what’s happening around you. With your pro-active attitude, you anticipate accordingly and are able to make the correct and informed decisions. You have an open personality and a positive mindset. You are always on the ball and in touch with your environment.

Furthermore, you have:

• Vocational (MBO) or Bachelor (HBO) degree;
• A minimum of 3 years’ experience as a department assistant for large departments assisting multiple managers or as (Sr.) Document controller on projects with multiple project managers and stakeholders;
• Availability between 32 and 40 hours per week
• SAP invoicing experience (preferred);
• Strong planning, organizing, and time management skills, with a detail-focused and solution-oriented mindset
• Excellent communication skills of Dutch and English, both spoken and written;
• All round knowledge of Outlook, Word, Excel, PowerPoint, Visio, Teams and SharePoint.

Here's why people love working with us

• Working on innovative and challenging projects;
• Strong compensation and benefits package, including a bonus system
• Free access to our in-house gym, including fitness classes;
• Activities to socialize with colleagues outside your team, such as our Friday-afternoon get together;
• 30 days off to fully recharge;
• A modern and easily accessible office in Leiden.

We are looking forward to hearing from you. We are interested in your CV, but we mainly want to find out more about your ambitions, your personality, and what is your motivation to succeed. So be sure to include a brief cover letter explaining why you are the perfect fit for this position.

So hit the button, apply, and make the impossible possible with Heerema. We’d love to meet you!

The application process will consist of an online assessment, two interviews and contract negotiations. At the end of the process, we will cordially welcome you aboard.

Ready to join our team?

Marieke den Ouden