Chief of Staff

Job Description

The Chief of Staff is a highly trusted, operationally- minded partner to the CEO. This role blends strategic coordination, executive support, organizational connective tissue, and high-level communications across Greentown's energy and climate innovation mission. It requires exceptional writing and synthesis abilities, strong judgment, the ability to operate with discretion, and a proactive mindset oriented around enabling the CEO to be the leader the organization needs.

This individual will function as the CEO's first filter, a unifying communicator across internal teams, and a strategic organizer who ensures the CEO's time, relationships, and priorities are fully optimized.

Key Responsibilities

Executive Support & CEO Enablement

• Serve as a direct extension of the CEO and force multiplier -managing information flow, surfacing critical issues, and anticipating needs before they arise.
• Act as the CEO's primary support, ensuring she is fully prepared, on message, and supported across all meetings, executive level preparation, travel, and engagements.
• Draft, refine, and edit correspondence, presentations, strategic memos, and briefings with exceptional clarity and precision.

Organizational Coordination & Internal Communications

• Act as a central connector across departments, improving communication flow and reducing internal friction so the CEO can engage where she adds the greatest value.
• Serve as the first filter of issues, decisions, and requests coming to the CEO-triaging, prioritizing, and delegating as appropriate.
• Create and maintain systems that improve organizational readiness, meeting structure, and leadership alignment.

Operations, Systems, and Executive Administration

• Manage CEO scheduling with strategic intent-aligning time allocation with organizational priorities and relationship value.
• Coordinate CEO travel, logistics, and event participation with precision and foresight.
• Build and maintain systems that enhance operational efficiency, executive workflows, and information management.

External Relations, Events, and Philanthropy Support

• Conduct research, prepare materials, and write briefings for external meetings, events, speeches, and relationship management.
• Accompany the CEO to selected events or meetings as a representative and staffer, ensuring follow-through and relationship continuity, and step in on behalf of CEO where appropriate.
• Provide dedicated staffing support for Greentown's philanthropy strategy, including research, donor coordination, briefing materials, and follow-up.

Qualifications

• Exceptional writing, editing, and communication skills; ability to quickly synthesize complex information into crisp narratives.
• Highly organized, detail-oriented, and operationally rigorous-able to manage multiple priorities simultaneously.
• Strong interpersonal judgment and discretion; able to act as a trusted advisor and ambassador for the CEO.
• Urgently optimistic - ready to run hard and thrive in a fast-paced, mission-driven environment with high ambiguity and shifting priorities, while contributing a positive, uplifting, and team-centered energy, and bringing a solutions-oriented mindset to work each day.
• Mission-obsessed, with a passion for Greentown Labs' mission and a strong interest in entrepreneurs, energy and climate, climatetech, innovation ecosystems, and impact-driven work.

General Physical Demands

Reasonable accommodations will be provided upon request to enable candidates to perform the essential functions of the position.

• Communication: Regularly required to communicate with others in person, via phone, and virtually/electronically.
• Stationary Work: Prolonged periods working on a computer.
• Mobility: Regularly moving around the office to interact with colleagues, access files, and attend meetings.
• Physical Demands: Lifting and Carrying up to 30 lbs.

Compensation and Benefits

• Competitive salary and benefits package.
• Be a part of a dynamic and growing organization committed to making a positive impact on the world.
• Work in a collaborative and supportive environment with opportunities for professional development.

Equal Opportunity Statement

Greentown Labs seeks to fully represent our community and constituencies-particularly low-income communities and communities of color-to amplify those voices and provide opportunities to participate in the direction and leadership of the organization. We actively encourage candidates from broad, diverse backgrounds to apply.

Greentown Labs is an Equal Opportunity Employer and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.

At-will Employment

This job description is for informational purposes only and does not constitute a contract of employment. Employment with Greentown Labs is at-will, meaning that the employment relationship can be terminated by the employee or the Company at any time, for any reason, with or without notice.