Corporate Governance & Entity Management Officer

Job Description

Elia Grid International (EGI) is a global power systems consultancy driving innovation and excellence across the global energy sector. Building on the expertise of Elia Group (Belgium) and 50Hertz (Germany), EGI delivers strategic, technical, and regulatory advisory services to tackle complex challenges of the energy transition.

With offices in Belgium, Germany, the UAE, Saudi Arabia, Malaysia, Canada, and the USA, EGI partners with clients across the globe to deliver high-impact projects in power system planning, smart grids design & digitalization, asset management, HVDC, FACTS, and renewable integration.

As we continue to scale up and expand internationally, our ambition is to become a global leader in power systems consultancy, helping build resilient and sustainable energy systems worldwide.

Your function

The Corporate Governance & Entity Management Officer ensures that EGI's international entities and governance processes operate efficiently, compliantly, and in alignment with Group standards.

Acting as a key operational partner to the COO Office, this role focuses on entity lifecycle coordination, corporate governance execution, and contract management oversight across multiple jurisdictions.

This is not a pure legal advisory role. It is a governance execution and coordination position requiring structure, ownership, and cross-functional collaboration in a complex, multi-entity environment.

Typical activities involve (but are not limited to):

1. Entity Governance & Lifecycle Management

   • Coordinate documentation related to the creation, modification, maintenance, and closure of EGI's international entities (subsidiaries and branches).
   • Maintain corporate registers, lists of directors, powers of attorney, and key corporate documents (Articles, MoA, CR12, business licenses, shareholder minutes, etc.).
   • Liaise with Legal, Finance, and the Group General Secretariat to ensure governance alignment and proper documentation.
   • Monitor governance obligations across jurisdictions and ensure timely follow-up of statutory requirements (e.g., UAE, KSA, Canada, Malaysia, USA).
   • Prepare and consolidate documentation for Board meetings, internal controls, and audits.
   • Identify potential governance gaps and proactively propose corrective measures.

2. Contract Lifecycle Coordination

   • Coordinate the internal review and approval workflow for contractual matters, including:
     • Service Agreements (with clients or internal group entities)
     • Vendor contracts and consultancy agreements
     • Partnership and consortium agreements
     • Service-Level Agreements (SLAs) and framework contracts
   • Ensure alignment of contract templates with Group standards.
   • Maintain and update the contract register, tracking renewals and key deadlines.
   • Facilitate cross-departmental collaboration to ensure timely and compliant sign-off.

3. Governance Projects & Process Coordination

   • Support the COO in transversal governance initiatives (entity optimisation, digitalisation, workflow improvements).
   • Lead small-to-medium improvement projects related to governance documentation and process efficiency.
   • Contribute to the enhancement of entity management tools and document repositories (e.g., SharePoint, governance databases).
   • Prepare dashboards, progress reports, and management presentations.
   • Ensure structured follow-up of governance-related action plans across teams.

Your responsibilities will be decided based on your competencies and expertise and will be discussed during your interviews with managers.

Your profile

Education & Experience

• Master's degree in Law, Corporate Law, Business or a related field.
• 4-6 years of professional experience in corporate governance, corporate secretariat, or legal entity management within an international (and consulting) environment.
• Proven experience maintaining corporate records and coordinating entity lifecycle processes.
• Experience drafting or coordinating board resolutions and corporate documentation.
• Familiarity with entity management systems (e.g., Diligent or similar platforms) is a strong asset.

Skills & Competencies

• Strong organisational and prioritisation skills; able to manage multiple entities and deadlines simultaneously.
• High attention to detail with a structured, process-oriented mindset.
• Strong drafting and documentation skills.
• Ability to coordinate cross-functional stakeholders across jurisdictions.
• Comfortable working with digital tools (MS 365 suite, SharePoint, document management systems).
• Fluent in English; knowledge of French or German, or additional European languages are an asset.

Behavioral Attributes

• Proactive and solution-oriented; anticipates rather than reacts.
• Strong sense of ownership and accountability.
• Able to connect operational governance details to broader organisational objectives.
• Reliable, structured, and disciplined in follow-up.
• Collaborative team player with strong interpersonal communication skills.

What we offer

• Permanent contract;
• Attractive salary package and an extensive array of fringe benefits;
• Exciting, professional and international environment in a fast-growing company;
• Unique training, personal development and growth opportunities.

At EGI, we value diversity and inclusion. We are firmly committed to promoting gender equality in all aspects of our organization, from recruitment to professional development. We believe that diverse teams are more creative, innovative, and high-performing. Join us to contribute to an environment where everyone has equal opportunities for growth and fulfilment.

Choose EGI and help us guide the worldwide power sector toward a future of clean, sustainable energy, smarter, more flexible grids, decentralised production, and HVDC systems spanning seas and land to interconnect countries, regions, and different energy markets for the benefit of generations to come.

Location

Brussels