Purchasing agent

Job Description

All Energy Solar is seeking a Full Time Purchasing Agent to join our team. This role is responsible for ensuring BOM and non-BOM materials are placed on order with suppliers, delivery dates adjusted to comply with our installation schedules. The Purchasing Agent coordinates regularly with suppliers and provides critical information feedback to the field and operations management. This position will enter or adjust project supply plans in NetSuite to drive Warehouse picking activities and supplier deliveries. This position will be responsible for logistics, inventory transfers, or other activities or projects.

Responsibilities & Essential Functions

• Be highly-organized and efficient in handling all requests from the field and communicating status back to the requestor(s), offering available solutions as needed.
• Competitively source, negotiate, and procure materials.
• Responsible for sourcing materials and obtaining quotes.
• Plan supply and demand and place purchase orders with suppliers as per quantity and delivery requirements which includes reschedule requests, expedites, deferrals, and cancellations.
• Monitor and manage inventory levels and stocking programs within warehousing.
• Partner with Design, Estimating, Project Management, Director of Warehousing, Materials Supervisor and operations.
• Actively participate and represent the department on special projects.
• Facilitate and participate in the RMA (returned goods) process.
• Responsible for effective supplier relationship and performance management (specifically monitoring KPIs regarding product quality, delivery speed, and cost efficiency).
• Lead resolution of supplier issues and escalate concerns appropriately.

Other Duties

• Other duties and tasks as assigned by management.
• Contribute to a positive and inclusive work environment.
• Exemplify All Energy Solar core values (Safety First, Dependability, Do the Right Thing, and Want to Win).

Skills/Qualifications

Experience

• 3-5 years proven experience in purchasing electrical and mechanical materials (preferably with Solar or Renewable Energy) or equivalent combination of education and relevant work experience considered.

Technical Proficiency

• Technical and digital proficiency including web-based applications.
• Proficient with ERP and spreadsheets, such as NetSuite and Oracle.
• Proficiency in Google Suite/Google Workspace (Slides, Sheets, Calendar, Forms, Docs, Gmail) or related software.

Core Skills

• Excellent organizational skills and attention to detail.
• Strong interpersonal and communication skills and experience working crossfunctionally with internal and external stakeholdership at all levels.
• Ability to work independently and meet deadlines.
• Ability to work in office and warehouse environments.
• Able to travel to satellite offices and warehouses, suppliers, and industry/supplier expositions as required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer (frequent).
• Must be able to lift up to 40 pounds at times (infrequent).
• Ability to type at least 40 words per minute (frequent).

Compensation & Benefits

• This is a full-time exempt salaried position with a range of $70,000 - 85,000 depending upon experience and qualifications.
• Hybrid: This position is eligible to work a combination of in-office work at AES headquarters (St. Paul, MN) and remote/work from home eligibility: (*Note: this is subject to change by management based on company and business needs, may or may not be eligible until 90+ days of employment/training period completion, will be determined and agreed on by management and employee, and contingent upon employees being in good standing).
• Schedule: Monday - Friday, 8:00 AM - 5:00 PM (company core hours). This position and the working schedule offers flexibility and may require additional hours outside of normal working hours including but not limited to mornings, evenings, and weekends.
• PTO accrual per hour will be .03847, up to 80 hours annually (120 hours annually after year 1).
• 6 paid holidays + 1 floating holiday.
• Dental + vision insurance (free employee option).
• Health insurance (free employee option).
• 401K with company match (eligible after 90 days, age 21+).
• Discretionary Profit Sharing Bonus based on company performance.
• Free employee assistance plan.
• Much more!

Equal Employment Opportunity Statement

All Energy Solar is an equal employment opportunity (EEO) to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location