Project Specialist Administration

Job Description

At CS Power Systems, we're on a mission to transform lives by delivering clean, solar-powered electricity to millions worldwide-and we're just getting started. As a cutting-edge division of Canadian Solar, a global leader founded in 2001, we stand at the forefront of manufacturing high-performance solar panels, inverters, and advanced energy storage solutions. In this fast-growing, high-impact industry, our deep commitment to sustainability drives everything we do, creating innovative technologies that power a brighter, greener future.

Across Canadian Solar's powerful ecosystem-including CS Power Systems, CSPowerTech, e-STORAGE, Recurrent Energy, MSS, and CSI Solar-we're deeply invested in our people's success. If you're passionate about renewable energy and want to "Make the Difference" by building a lasting positive impact on the planet and communities everywhere, join us at CS Power Systems-where your talent can help shape the clean energy revolution.

Position Overview

Specialist I, Project Administration is a high-impact, professional-level role requiring independent judgment and decision-making authority that blends administrative excellence with project coordination and stakeholder engagement. This position goes beyond traditional administrative support by actively driving execution, influencing outcomes, and managing cross-functional priorities across teams, enabling efficient execution of manufacturing and operational initiatives.

The ideal candidate is a multi-talented professional with strong organizational skills, project management capability, and the ability to influence and communicate effectively across diverse stakeholders. This role operates with a high degree of autonomy and accountability in a dynamic, fast-paced environment. Bilingual proficiency in English and Chinese is highly valued, though not required.

Key Responsibilities

Project Coordination & Execution

• Support planning, tracking, and execution of cross-functional projects within Manufacturing and related departments
• Coordinate timelines, deliverables, and resources to ensure projects stay on track
• Monitor progress, identify risks, and proactively drive follow-ups to ensure successful outcomes
• Independently assess project risks, recommend mitigation strategies, and escalate critical issues to leadership as needed

Cross-Functional Collaboration

• Act as a liaison across departments (e.g., Manufacturing, Supply Chain, Quality, Finance) to streamline communication and workflows
• Build strong working relationships and influence stakeholders to align on priorities and deliverables
• Facilitate information flow between internal teams and external partners

Administrative & Operational Support

• Manage complex calendars, meetings, and travel arrangements for leadership and project teams
• Prepare high-quality reports, presentations, and business documents
• Support day-to-day office and operational needs to ensure smooth execution
• Prioritize competing demands and independently determine appropriate course of action to support operational efficiency

Meeting & Communication Management

• Organize and lead coordination of meetings, including agenda preparation, documentation, and follow-up on action items
• Ensure clear, concise, and timely communication across all levels of the organization
• Support leadership communications and reporting needs
• Lead meeting facilitation and drive accountability for action items across departments

Data & Document Management

• Maintain accurate project documentation, dashboards, and tracking tools
• Manage records, databases, and reporting systems with high attention to detail
• Ensure accessibility and organization of critical documents
• Analyze data trends and provide actionable insights to support operational and project decisions

Continuous Improvement

• Identify opportunities to improve processes, workflows, and coordination efficiency
• Contribute to operational excellence initiatives within the Manufacturing function
• Recommend and help implement process improvements that impact cross-departmental efficiency and effectiveness

Confidentiality & Professionalism

• Handle sensitive and confidential information with the highest level of discretion and integrity
• Exercise sound judgment in handling confidential and business-critical information

Qualifications

Education

• Associate's or Bachelor's degree in Business Administration, Operations, Project Management, or a related field

Experience

• 2-4 years of experience in administration, project coordination, or operations support
• Experience in manufacturing, industrial, or renewable energy environments is a plus
• Demonstrated experience managing multiple priorities with minimal supervision in a cross-functional environment

Core Competencies

• Project Management: Strong ability to coordinate multiple projects, timelines, and stakeholders
• Communication & Influence: Excellent verbal and written communication skills with the ability to engage and influence cross-functional teams
• Organizational Agility: Highly organized with the ability to manage competing priorities in a fast-paced environment
• Problem-Solving: Proactive, resourceful, and solutions-oriented mindset
• Attention to Detail: High accuracy in documentation, reporting, and coordination tasks
• Adaptability: Comfortable working in dynamic, evolving environments
• Decision-Making: Ability to exercise independent judgment and make informed decisions within scope of responsibility

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Familiarity with project management tools (e.g., MS Project, Smartsheet, or similar) is a plus
• Ability to leverage data and digital tools to support decision-making and operational efficiency

Language Skills

• Bilingual in English and Chinese (Mandarin) preferred, but not required