Admin Assistant

Job Description

The Accountant cum Office Administrative will be responsible for ensuring smooth day-to-day office operations and supporting financial processes. The role combines administrative coordination with basic accounting functions to enable efficient program implementation in Arunachal Pradesh.

Key Responsibilities

• Manage day-to-day administrative tasks including booking hotels, transportation, and cabs.
• Coordinate logistics for field visits, meetings, and events.
• Support overall office functioning and ensure smooth coordination among team members.

Financial & Accounting Support

• Process reimbursements, advances, and maintain expense records.
• Assist in fund management and tracking of expenditures.
• Compile and organize bills, invoices, and supporting documents for submission.
• Ensure proper documentation and compliance with internal financial processes.

Coordination & Support

• Coordinate with internal teams and external vendors for administrative and financial requirements.
• Support the program and field teams with logistical and financial needs.
• Maintain records and trackers for administrative and accounting activities.

Documentation & Reporting

• Maintain organized records of transactions, bills, and office expenses.
• Assist in preparing basic financial reports and summaries.
• Ensure timely submission of documents and updates to the central team.

Documentation & Case Study Development

• Maintain a well-organized digital and physical filing system for finance, administration, and compliance documents to support audits and reporting.
• Support case study development by collating cost sheets, expense summaries, and procurement/asset documentation for specific interventions or pilots.
• Ensure beneficiary/partner documentation (agreements, acknowledgements, receipts) is complete and retrievable for program evidence.
• Provide timely inputs on budgets vs. actuals and utilization narratives for donor/internal reports, as required.

Experience & Qualifications

• Bachelor's degree in commerce (B.Com).
• 0-1 year of experience (Freshers can apply).
• Basic understanding of accounting principles and administrative processes.

Required Skills

• Strong computer proficiency (MS Excel, Word, email, and basic accounting tools).
• Good organizational and coordination skills.
• Attention to detail in handling financial and administrative tasks.
• Ability to multitask and manage time effectively.

Preferred Skills

• Prior internship or experience in office administration or accounts.
• Willingness to work in a dynamic, field-oriented environment.