Procurement Supervisor

Job Description

Upgrade Energy Philippines (UGEP), a leading renewable energy company in the Philippines focused on delivering high-quality and cost-competitive solar energy and energy efficiency projects, is looking for a proactive and results-driven Procurement Supervisor to join our dynamic team.

The Procurement Supervisor oversees the daily operations of the Procurement Division, supervising Procurement Officers and Purchasing Officers to ensure the timely, cost-effective, and compliant procurement of materials, equipment, and services required for renewable energy and solar projects. This role is responsible for supplier management, procurement planning, contract administration, cost optimization, and continuous improvement of procurement processes while supporting project schedules and organizational objectives.

Key Responsibilities

1. Procurement Operations

• Supervise and lead Procurement Officers and Purchasing Officers in daily procurement activities.
• Review and approve purchase requests, purchase orders, and supplier recommendations within delegated authority.
• Ensure timely procurement of solar modules, inverters, mounting structures, electrical materials, cables, BOS components, tools, PPE, and indirect materials.
• Monitor procurement schedules to support project timelines and operational requirements.
• Prioritize purchasing activities based on project urgency and inventory requirements.

2. Supplier Management

• Identify, evaluate, qualify, and develop local and international suppliers.
• Maintain strategic relationships with key suppliers and manufacturers.
• Conduct supplier performance evaluations covering quality, delivery, pricing, responsiveness, and service.
• Lead supplier negotiations to obtain the best commercial and contractual terms.
• Resolve supplier-related issues including delivery delays, quality concerns, and warranty claims.

3. Cost Control & Strategic Sourcing

• Develop sourcing strategies to achieve cost savings without compromising quality.
• Perform price benchmarking and market analysis.
• Recommend alternative suppliers and products where appropriate.
• Support value engineering initiatives for renewable energy projects.
• Monitor procurement KPIs including:
  • Cost savings
  • Purchase cycle time
  • Supplier on-time delivery
  • Procurement lead time
  • Purchase price variance

4. Procurement Planning

• Coordinate with Engineering, Project Management, Warehouse, Finance, and Logistics to forecast procurement requirements.
• Review material requirement plans and procurement schedules.
• Ensure critical materials are available before project mobilization.
• Monitor long-lead items and expedite deliveries when necessary.

5. Contract & Documentation Management

• Review purchase contracts, quotations, bids, and supplier agreements.
• Ensure procurement documentation complies with company policies and audit requirements.
• Maintain accurate procurement records and supplier databases.
• Ensure proper documentation for importation, warranties, certifications, and technical compliance where applicable.

6. Team Leadership

• Supervise, mentor, and develop Procurement Officers and Purchasing Officers.
• Assign workloads and monitor staff productivity.
• Conduct performance evaluations and coaching sessions.
• Promote teamwork, accountability, and continuous improvement.
• Ensure compliance with procurement policies and ethical sourcing practices.

7. Compliance & Risk Management

• Ensure procurement activities comply with company policies, legal regulations, and industry standards.
• Monitor supplier compliance with quality, environmental, and safety requirements.
• Identify procurement risks and develop mitigation plans.
• Support internal and external audits.

8. Continuous Improvement

• Improve procurement workflows and approval processes.
• Recommend process automation and ERP system enhancements.
• Standardize procurement procedures and documentation.
• Support digital procurement initiatives.

Qualifications and Experience

• Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, Industrial Engineering, Engineering, or a related field.
• Candidates with a Bachelor's Degree in Electrical Engineering or Mechanical Engineering and an REE or RME license are highly preferred.
• Minimum 5 years of procurement or purchasing experience.
• At least 2 years in a supervisory or team leadership role.
• Experience in renewable energy, solar EPC, construction, electrical, or industrial sectors is highly preferred.
• Experience sourcing imported equipment is an advantage.

What We Offer

• Competitive salary.
• Benefits including leave entitlements, 13th-month pay, annual performance bonus, health insurance, and all mandatory statutory benefits.
• Opportunity to learn and grow in a truly supportive, collaborative, dynamic, and diverse environment.