Personal Assistant

Job Description

As Personal Assistant to the Founder, you will play a trusted role at the heart of a group of businesses and mission-led campaigns driven by purpose, integrity and the courage to do things differently.

Working in close partnership with the Founder & reporting into the Chief of Staff, you will provide high-quality, proactive administrative, secretarial and office management support the Founder and the fast-paced campaigning team.

This is a full time role based in at our headquarters office in Stroud.

You will need a driving license, preferably your own car.

What You'll Be Responsible For

• Provide proactive, reliable and confidential support grounded in integrity and professionalism.
• Manage a varied and fast-paced administrative workload for the Founders business and private life.
• Use sound judgement and discretion to manage complex diaries, balancing competing priorities.
• Organise travel and accommodation efficiently and responsibly, reflecting Ecotricity's commitment to sustainability wherever possible.
• Coordinate meetings & manage personal appointments working closely with the Chief of Staff.
• Schedule media interviews, working closely with the Chief of Staff and Head of External Communications.
• Act as the first point of contact for the Founder, responding to enquiries with openness, clarity and professionalism
• Prepare and distribute accurate, well-presented correspondence for internal and external audiences.
• Collect, analyse and present management information to support transparent, informed decision-making, including Board & HMRC reporting.
• Undertake research and ad-hoc projects for the Founder and the campaigning team, sharing insights clearly and thoughtfully
• Manage the paying of bills for donations on behalf of the Founder and suppliers working with the Chief of Staff and finance to ensure invoices are paid on time, and filed correctly.
• Maintain organised, accurate and GDPR-compliant records and filing systems.
• Ensure approvals, requisitions and workflows are managed efficiently and in a timely manner.
• Support the Founder in maintaining clear records relating to resources, communications and finances.
• Welcome visitors in a way that reflects Ecotricity's openness, independence and commitment to doing business differently.
• Support the Founder with any repairs / upgrades to his home & vehicles. Be on hand for any emergencies that will require you managing plumbers, electricians etc on an ad hoc basis and might include the odd weekend and evening - for which you will be paid overtime.

About You

What You Bring

• Proven experience providing significant PA experience, ideally within a purpose-driven, values-led organisation.
• Excellent organisational skills and the ability to manage multiple priorities calmly and effectively - always with a smile ????
• Strong IT skills, particularly across Microsoft Office (Word, Excel, Outlook and PowerPoint).
• Multi-tasking with ease, managing complex diaries, meetings, correspondence and events at a senior level.
• Strong written and verbal communication skills, with the confidence to engage with a wide range of stakeholders.
• Research skills and the ability to turn information into clear, actionable insight.

How You Work (Our Values in Action)

• You act with integrity and discretion, especially when handling confidential or sensitive information.
• You are proactive and courageous, willing to take initiative and challenge inefficiency in order to improve how things are done.
• You value collaboration and build positive, respectful relationships with people at all levels and have a 'can-do' attitude to working in a fast paced and very close team.
• You are detail-focused, organised and take pride in delivering work to a high standard.
• You are adaptable and resilient, comfortable working in a fast-moving and evolving environment.
• You are motivated by purpose and want your work to contribute to meaningful environmental and social impact.

Knowledge & Education

• Strong working knowledge of Microsoft Office is essential.
• An understanding of, or genuine interest in, renewable energy and sustainability is highly desirable.

What's in it for you...

• Healthcare plan, life assurance and generous pension contribution
• Volunteering Day
• Various company discounts (including shops, gyms, days out and events)
• Holiday of 25 days (plus bank holidays) & ability to buy/sell days
• Cycle to work scheme, car pooling and onsite parking available

As a valued member of the team, you will be supporting the Group Environmental Policy and its associated sustainability objectives and targets.

Flexibility statement

The fast moving nature of the company's business means that from time to time you may be asked to perform duties or tasks outside of your original job description on an ad hoc basis. This allows the company to use its people in the best possible way at all times and helps the employees to make their contribution in a changing environment.

Ecotricity is Britain's greenest energy company. When we started back in 1995, we were the first company in the world to provide a new kind of electricity - the green kind.

Our mission was, and remains, to change the way energy is made and used in Britain - by replacing fossil fuels with clean, renewable energy.

We don't just supply green energy, we use the money from our customers' bills to make it ourselves too - we build windmills, sun parks and green gasmills in Britain. We call this turning 'bills into mills'. Some of our biggest achievements to date include building Britain's first megawatt windmill and the country's first grid-scale sun park, as well as building our first green gasmill, generating 100% green gas from a source that we will never run out of grass.

We don't just focus on energy though- we built the Electric Highway, Britain's leading network of electric vehicle charging points; we helped Forest Green Rovers become the greenest football club in the world; and we launched Britain's greenest mobile phone service, Ecotalk, where they use the money from their customers' bills to protect and regenerate Britain's lost rainforests.

Ecotricity is an equal opportunities employer and is committed to providing equality for all.