Administrateur Comptabilité et Paie (H/F)

Job Description

We're just like you. We believe that solar energy production for our homes, businesses, and cities is a win-win proposition for job creation and a cleaner environment. A&R Solar is a leading solar installer in the Pacific Northwest, bringing together passionate, talented people who want to do the right thing for our customers and the environment. With industry firsts like B-Corporation status, charitable solar programs, and performance guarantees, we believe that investment in our staff and our communities is the new standard. Be a part of a fun team that is committed to the growth of all employees. A&R Solar measures value in three categories, People, Planet, and Profit.

Position Summary

The Accounting & Payroll Administrator is responsible for ensuring all A&R Solar employees receive their earned wages and administer benefits appropriately and on time. This role is responsible for all facets of payroll related calculations/ reconciliations and assists the Accounting team administrative duties. The ideal candidate is a detail-oriented problem solver who can operate with a high level of autonomy, expertise, and role ownership. A&R Solar emphasizes quality, continuous improvement, and high performance. This position is Hybrid and requires 2-3 days / week to be worked at A&R Solar's Seattle, Washington location.

Responsibilities

Payroll & Benefits

• Process weekly and supplemental payroll for 110+ employees, multi-state roster with Paylocity
• Comply with WA/OR/ Federal prevailing wage requirements (Fringe benefit management, OT Calculations, etc.) and any contractually required Union Agreements
• Process weekly certified payroll reports and submit through WA L&I, LCP Tracker, or other contractually required systems
• Pay weekly tax liabilities and garnishments
• Post Payroll information into accounting system as a General Journal Entry
• Set up employee records and maintain updates as needed for benefits programs including: 401k, health insurance premiums, PTO, stipends, paid leave, workers compensation
• Assist Project Management with proper Timecard clocking procedures and job-costing and audit for state specific OT rules
• Calculate and process per diem, mileage, and other reimbursement payments
• Accurately calculate and pay commissions & commissions draws
• Bonus program calculations and payments
• Maintain payroll system in accordance with required accounting procedures and job-costing mechanisms
• Reconcile data between systems for accurate processing
• Management of A&R Solar's apprenticeship program (wage tiers, compensation, and compliance)
• Participate in the monthly close process
• Additional Projects as Needed
• Reconcile benefits invoices against employee deductions to ensure accuracy
• Complete Onboarding and Offboarding tasks as assigned
• Respond to employment verifications, unemployment claims, and similar requests
• Manage injury claim reporting/ management and research/ apply for state funded wage reimbursement programs (WA L&I, OSHA, Private Disability Insurance, WA Stay at Work, etc.)
• Manage WA PMLA, OFLA, Work Share (OR) and Shared Work (WA) claims, as needed
• Complete Payroll & Worker Compensation Audits as required
• Forecasting of Employee Pay Trends and assist with Annual Compensation Reviews, Documentation, and execution

Accounting Duties

• Bank/ Loan Reconciliations
• Balance Sheet Review, Report Generation, and Audit
• P&L allocations & reporting by business sector and by state
• Fixed Asset Management and Depreciation entries
• Prepare Utilization, Cost Allocation, Job Performance, KPIs, and Financial Ratio Reports for review & distribution
• Cross-Train in AR and AP; Provide support for the accounting team during scheduled vacations and assist Controller with best practices across the department
• Assist with Pricing Model analysis, updates, and adherence
• Assist with software maintenance & builds for financial data visibility interdepartmentally

Essential Job Functions

• Familiarity with WA & OR Prevailing Wage Rules & Certified Payroll
• Strong proficiency in Microsoft Excel, experience creating nested formulas and pivot tables
• Strong analytical skills and critical thinking ability to evaluate information and troubleshoot issues
• 2+ years of payroll experience, Paylocity Experience is a plus
• Excellent interpersonal, verbal, and written skills
• Self-motivated and accountable
• Desire to provide a high level of service and support for employees
• Ability to multitask, prioritize, and problem solve in a deadline driven environment
• Enthusiastic attitude toward growth and learning to accommodate a growth mindset
• Exceptional organization and attention to detail
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

Preferred Qualifications

• Degree in related field or payroll certification
• Job-Costing or Construction Industry experience
• Experience with onboarding payroll/ HRIS solution software (Paylocity or comparable)
• Salesforce CRM experience

Don't meet every single requirement? Research indicates that candidates from certain demographics are less likely to apply for positions unless they meet every requirement-such as women and People of Color. At A&R Solar, we are committed to building a diverse, inclusive, and authentic workplace environment. We strongly encourage applicants to apply regardless, even if they answered 'Yes' to not meeting every single requirement.

Benefits

• Health benefits, including medical, dental, vision, life, short-term and long-term disability insurance plans, and a health savings account (HSA) with employer contribution
• PTO Accrual, starting with 80 hours in year one and increasing as you grow with us, plus 8 company paid holidays
• 401(k) retirement plan with 4% employer matching
• Paid parental leave
• More than $3,000 annually in stipends for health and fitness, continued education, home office, tools, and more
• Phone plan reimbursement
• Annual profit sharing
• Discount to put solar on your home