PA & Office Manager

Job Description

Do you love renewable energy and want to help make our planet greener?

Join our team! Be part of a diverse group working towards a sustainable future. Seize this opportunity to grow professionally and make a real impact on the world.

• Reporting to: PA & Office Manager.
• Department: Office Management
• Job Location: Santiago, Chile.
• Travel Required: No.

What do we do?

Mainstream Renewable Power has been active in Chile since 2008, developing and operating large-scale wind and solar projects. Through its Andes Renovables portfolio, the company delivers clean energy to hundreds of thousands of homes, helping drive Chile’s transition to a low-carbon future.

What are we looking for?

The PA & Office Manager will provide high-level executive support while ensuring the efficient day-to-day operations of the office. This role combines managing the executive’s schedule, communications, and travel with overseeing office administration, vendor coordination, and workplace services to create a well-organized and productive environment.

What Challenges will you face?

• Manage the General Manager’s calendar, meetings, and travel arrangements.
• Act as the first point of contact with the travel agency to arrange flights, accommodations, and ground transportation in line with company policy.
• Prepare materials, presentations, and communications.
• Oversee information flow, expenses, budget, and reporting.
• Coordinate and execute internal and external events, offsites, and company meetings.
• Supervise and develop administrative and support staff.
• Oversee office operations, budgets, and vendor contracts.
• Manage office facilities, seating plans, and equipment.
• Support onboarding by preparing workstations and coordinating IT setup.
• Serve as liaison with building administration, security, and SHEQ teams.
• Provide backup reception support when required.

What knowledge do you require?

• Strong organizational and time management skills to handle multiple priorities effectively.
• Excellent communication and interpersonal skills to interact with stakeholders at all levels.
• High attention to detail and accuracy in managing information, reporting, and scheduling.
• Problem-solving and decision-making abilities to address challenges proactively.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office systems.
• Discretion and professionalism in handling confidential information.
• Ability to work independently and as part of a team in a fast-paced environment.
• High level of spoken and written Spanish and English is mandatory.
• 2-3 years of experience in similar roles

Willing to travel:

• Flexibility to travel as required.

What we offer?

We offer you the opportunity to work in a dynamic, diverse and entrepreneurial organization, in a growing market in a fast paced industry. You will receive a competitive total benefits package.