Executive Assistant (m/w/d)

Job Description

Power Factors is a software and solutions provider leading the next generation of clean energy with Unity, one of the most extensive and widely deployed renewable energy management suites (REMS) in the market. With over 300 GW of wind, solar, and energy storage assets managed worldwide across more than 600 customers and 18,000 sites, Power Factors manages 25% of the world's renewable energy data.*

Power Factors' Unity REMS supports the entire energy value chain, from monitoring and controls to market analytics. The company's suite of open, data-driven applications empowers renewable energy stakeholders to collaborate, automate critical workflows, and make more informed decisions to maximize asset returns. Energy stakeholders receive end-to-end support, including solutions for SCADA & PPC, centralized monitoring, performance management, commercial asset management, and field service management.

With deep domain expertise, AI-powered insights are delivered at scale so businesses can optimize assets, unlock growth, and make smarter decisions as the world rapidly transitions to clean energy. Power Factors fights climate change with code.

• Outside China and India

About the Role

The Executive Assistant will provide organized, proactive, and confidential administrative support for the Greek office and will support the Chief Product & Technology Officer (CPTO) and Chief Delivery Officer (CDO). The position reports to the Head of Administration.

This role is ideal for someone who thrives in a dynamic, fast-paced environment and brings a positive, can-do attitude, especially when navigating ambiguity and the unknown.

This role requires being in the Greece office a minimum of 2 days per week and for all events and gatherings.

Key Responsibilities

Executive Support

• Manage and maintain complex, multi-time-zone calendars for the CPTO and CDO.
• Schedule internal and external meetings, assemble briefing materials, and track follow-ups.
• Serve as an internal and external liaison on behalf of the executives.
• Prepare and submit expense reports, support budget tracking for executives.

Travel & Logistics

• Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute adjustments.
• Prepare travel packets and manage travel-related expenses.

Office Operations & Workplace Support (Greece Office)

• Serve as the primary office operations coordinator for the local workspace.
• Manage supplies, vendors, shipments, facility needs, and onsite resources.

Miscellaneous

• Support onsite events, meetings, team gatherings, visiting executives, and local hospitality.
• Partner with global HR/IT/Operations, US based EA to ensure alignment and smooth execution of local processes.
• Act as the go-to onsite contact for employees needing operational support.

Required Qualifications

• Demonstrated success as an executive administrator.
• Bachelor's degree or equivalent experience.
• Strong English communication skills (written and verbal).
• High proficiency with Microsoft 365, Teams, Outlook, and collaboration tools. Willingness to lean into AI.
• Strong organizational skills and attention to detail.

Preferred Qualifications

• Experience in tech, SaaS, or global organizations.
• Experience with office operations or facilities coordination.

Skills & Competencies

• Can-do, solutions-focused attitude - approaches challenges with initiative and positivity.
• Comfort operating in ambiguity - steady and resourceful when details are not fully defined.
• Strong sense of ownership and proactive problem-solving skills.
• Ability to prioritize and adapt in a fast-paced environment.
• Professional communication style; strong relationship-building skills.
• High level of discretion and confidentiality.
• Collaborative mindset with the confidence to work independently.
• Comfortable navigating tough situations with professionalism and resilience.

Working Conditions

• Based in Greece.
• Must be onsite in the office at least 2 days per week and for events and gatherings.
• Opportunities for skill development, mentorship, and career growth.

Life @ Power Factors

We are an agile software development company - big enough to make an impact, but small enough to move quickly and execute in a growing industry, taking advantage of rapidly evolving technologies. We are a collective of bold and ingenious talents driven by results. Our team is made up of hard-working, fun-loving people who are passionate about making the world a better place. We seek fierce and humble people to help us achieve our ambitious plan.

Why Join Us

By joining the Power Factors team, you'll be part of a dynamic group of innovative and driven individuals dedicated to making a positive impact. Every day, your work will directly contribute to advancing clean energy solutions and supporting global sustainability initiatives. Our culture runs deep and shows up in how we work together - committed, conscientious and collaborative. With many opportunities for professional growth, Power Factors is here to support your development as we lead the charge in transforming the energy industry.

We Are an Equal Opportunity Employer

Power Factors is an Equal Opportunity Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.