Grants Finance Manager - Remote

Job Description

Global Energy Monitor is seeking an experienced Grants Finance Manager to join our Finance & Operations team.

The Grants Finance Manager is responsible for ensuring that all grant funding is tracked, allocated, and spent in alignment with funder requirements. A key member of the Finance & Operations team & Development team, this role also works closely with Program Directors to build grant budgets, monitor spending, and prepare financial reports.

The Grants Finance Manager maintains a clear, organization-wide view of how grants support programs, staff, and operations. They help program staff understand available funding and identify gaps. This position also builds and improves systems for tracking grant finances across multiple funding sources.

GEM is funded primarily through a complex portfolio of restricted program grants, alongside a growing base of more flexible funding. As the organization has scaled, so has the need for stronger systems and clearer visibility into how funds are managed. This role plays a central part in building and maintaining that infrastructure by creating reliable, organization-wide insight into how grants support programs and staff, while improving the tools and processes that support planning, compliance, and decision-making across teams.

The Challenge

According to the Intergovernmental Panel of Climate Change (IPCC), we have less than a decade to make massive and unprecedented changes in the global economy to avoid the worst impacts of climate change. To meet that challenge, Global Energy Monitor is creating trackers and other tools to provide detailed information on energy facilities, sponsors, and financing.

Location

Candidates must currently reside and work within the United States.

GEM does not have a central office; instead, GEM works with employees to create suitable home offices catered to the needs of their role.

Responsibilities and Duties

Grant Budgeting and Financial Management

• Work with Program Directors and Development staff to build grant budgets for proposals.
• Manage multiple grant budgets with different restrictions across programs.
• Lead grant expense allocation process.
• Own tracking of grant spending to ensure grant funds are used correctly and stay on budget.
• Maintain a clear understanding of what each grant funds, including staff and program costs.
• Flag funding gaps or budget issues early and share with leadership.

Grant Reporting and Funder Compliance

• Prepare financial reports for funders.
• Ensure that financials match the narratives of grant reports.
• Track deadlines and restrictions to keep grants in compliance.
• Collaborate with Development colleagues to communicate with funders about budget amendments and no cost extensions, as needed.
• Support for contract management and misc. grant administration.

Grant Portfolio Oversight

• Maintain a full picture of all grant funding across the organization.
• Track which programs, roles, and costs each grant supports.
• Build simple month-by-month views of funding and expenses. Grow this to include 3-year funding projections by program.
• Help teams use this information for planning and fundraising.

Organizational Systems and Support

• Build and improve tools and processes that help staff understand their grant budgets and funding.
• Play a key role in shaping how the organization manages and plans around grant funding.
• Turn complex financial data into clear, useful insights for teams across the organization.
• Be a go-to resource for questions about grants and budgets.
• Support cross-team coordination when required.
• Explain financial information in clear, simple terms.
• Help teams stay aligned on how grant funds are used.

Required Qualifications

Applicants who tailor their resume and cover letter to these requirements will be prioritized. Applications at GEM are carefully reviewed by our team. We take the time to consider each candidate individually.

The following experience and skills are required for this position:

• Bachelor's degree.
• 3+ years of relevant prior experience managing grant budgets or nonprofit finances.
• Strong understanding of budgets and grant restrictions.
• Ability to manage multiple priorities and stay organized.
• Strong communicator who can explain financial information clearly.
• Strong attention to detail.
• Collaborative, service-oriented approach to supporting staff.
• Intermediate spreadsheet skills.
• Comfortable in a remote work environment.
• Fluency in English.

Preferred Qualifications

• Experience working in a nonprofit environment.
• Experience building or improving grant management or financial tools & systems.
• Advanced spreadsheet skills.
• Ability to work independently and solve problems.

Pay and Benefits

This is a full-time, 32-40-hour-per-week, work-from-home position. The salary ranges from $85,186.84 to $106,483.55 per year, depending on hours worked.

Benefits include:

• 100% paid health, vision, and dental insurance for employees & contribution towards dependent coverage
• Long-term disability and worker's compensation insurance
• Voluntary life insurance available
• Employee Assistance Program
• Retirement plan with a 5% employer match & access to a financial advisor specializing in socially responsible investing
• 4 weeks paid vacation, plus 18 holidays, 15 sick leave days, and other leave
• Remote work stipend
• Home office set up assistance and sponsorship
• Ergonomics consultation & equipment reimbursement
• Paid 12-week sabbatical leave after five years
• 14 weeks of paid parental leave
• 14 weeks of paid medical and/or gender-affirming care leave

Application Requirements

Applications will be reviewed in the order they were received.

Applicants must provide a resume and cover letter.

If you have any questions regarding the application process, please contact People & Culture at [email protected].

Visa Sponsorship Policy (For US-Based Employees)

At this time, we are unable to sponsor visas for this position. Candidates must be authorized to work in the U.S. without current or future visa sponsorship (including H-1B and F-1/OPT/CPT).

Hiring Practices

Equal Employment: Global Energy Monitor is an Equal Opportunity Employer. All employment determinations at GEM are based exclusively on the needs of the organization, specific job requirements, and a candidate's individual qualifications. These determinations are made without regard to race, ethnicity, nationality, religion or belief, age, physical, mental, and/or sensory disability, sex, orientation, gender identity and/or expression, marital status, medical history, or military service. GEM is committed to providing employees with a work environment free of discrimination and harassment.

Diversity and Inclusion: Our goal is to listen, engage, and activate voices across our global organization to ensure all identity groups and perspectives are represented in our work. Our aspiration is to foster a diverse work environment and encourage women, LGBTQIA individuals, people of color, people with disabilities, older members of the community, ethnic minorities, foreign-born residents, and others from minority groups and diverse backgrounds to apply. We designed our hiring process to foster an inclusive and welcoming experience that allows candidates to feel respected, appreciated, and comfortable, thereby creating the conditions for both GEM and the candidate to determine if there is a good fit.

Accommodations: We are committed to providing equal employment opportunities to qualified individuals with disabilities. This includes providing reasonable accommodation where appropriate. Should you require a reasonable accommodation to apply or participate in the job application or interview process, please contact [email protected].

Please be sure to add [email protected] to your contact list to ensure delivery of all correspondence from us.