Wind plant administrative assistant

Job Description

The Wind Plant Administrative Assistant will report directly to the Plant Manager be responsible for providing support to their assigned wind and/or solar sites. Duties include budget management, inventory management, work order management as well as providing support to the Plant Manager, Plant Supervisor and Plant Technicians as needed.

Key Responsibilities

• Complete daily reviews and timely closure (TECO) of all work orders
• Management of site inventory which includes updating the Availability Focused Inventory, submitting the weekly inventory order and conducting monthly cycle counts as well as maintaining a clean and organized stockroom. Ensure timely receipt of inventory into site stock.
• Update the Bill of Materials as needed and release Preventative Maintenance Work Orders per company policy to ensure timely delivery of PM materials
• Creation and management of purchase requisitions and purchase orders ensuring coding accuracy and timely closure upon receipt of goods and services
• Complete timely receipts and estimated accruals in SAP for goods received or services performed, within five days of goods physically being received on-site or services being completed, even if invoice has not yet been received to ensure costs are allocated in the proper month/year.
• Work closely with the Plant Manager and Buyer/Planners on all SRM bid requirements
• Assist the Plant Manager with the Large Corrective Maintenance process (i.e. work order creation, crane bid, heavy haul, etc.)
• Order office supplies and materials as needed
• Set up new vendors as required and work closely with vendors to ensure timely and accurate invoicing
• Plan and coordinate company functions such as team building events, regional meetings, etc.
• Assist site personnel with training and troubleshooting the Mobility application and provide IT support as needed
• Provide timely and professional responses to requests (such as reports or e-mails) received
• Assist Plant Managers and site staff on new fleetwide initiatives, operation changes and provide support on those initiatives and changes
• Must be able to produce reports from SAP to assist the Plant Manager with Operational and Budget Performance management
• Work closely and in a professional manner with all areas of the business to ask questions, troubleshoot and help resolve issues (i.e. Lead Plant administrator, Regional Planner, Accounts payable, Invoice acceptance, etc.)
• Must be able to provide support during quality audits of plant administrative work practices to ensure consistency and accuracy (ex. Work orders, Open purchase order and requisitions, availability control management, etc.)
• Must have the ability to ask questions and seek out answers to resolve issues or concerns as they relate to plant administrator duties
• Must be able to communicate clearly orally and in writing with all employees in all areas of the business
• Must be able to demonstrate proficiency in SAP
• Must be proficient in Microsoft Office (Word, Excel, & Outlook)
• Position requires 10% travel

Required Qualifications

• HS Diploma/GED and minimum of 1-3 years' experience in a comparable administrative role; or equivalent combination of education and experience.
• Basic knowledge of Microsoft Office (Word, Excel, and Outlook) with the ability to set up MS Windows profiles, email settings, printer access and desktop shortcuts, and the ability to interface with Helpdesk support on network and local server issues. Demonstrated skills in typing and proofreading.
• Must have basic knowledge of SAP or similar data entry programs

Preferred Qualifications

• Prior experience of maintaining and adhering to inventory controls and purchasing and receiving activities.
• Demonstrated hardware skills such as the ability to move electronic equipment within the office space, knowledge of network access and computers, printers and peripherals.

Additional Success Factors

• Strong prioritization and multi-tasking skills with the ability to operate in a complex, rapidly changing business environment with typically tight schedules and demanding targets.
• Self-starter with demonstrated performance leading initiatives and building consensus at all levels of a matrixed global organization with minimal supervision.
• Ability to foster and participate in a productive team environment by establishing and maintaining effective working relationships with co-workers, managers, customers, contractors, and vendors.
• Effectively provides and receives information orally in individual and group situations. Written expression is clear, concise, and conveys the desired message.
• Ability to analyze project risks and proactively identify solutions with a flexible, creative, and solution-focused outlook on problem solving.

Disclaimer

AVANGRID is committed to a diverse and inclusive workplace. AVANGRID is an equal opportunity employer and does not discriminate on the basis of an individual's sex, gender, gender identification, gender expression, race, color, religion, national origin, age, ancestry, genetic information, medical condition, physical or mental disability, marital status, sexual orientation, military or veteran status, or other characteristics or conditions protected by law.

Avangrid employees may be assigned a system emergency role and in the event of a system emergency, may be required to work outside of their regular schedule/job duties. This is applicable to employees that will work in Connecticut, Maine, Massachusetts, and New York within AVANGRD Network and Corporate functions. This does not include those that will work for Avangrid Power.

At Avangrid we provide fair and equal employment and advancement opportunities for all employees and candidates regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, disability, protected veteran status or any other status protected by federal, state, or local law.

If you are an individual with a disability or a disabled veteran who is unable to use our online tool to search for or to apply for jobs, you may request a reasonable accommodation by contacting our People and Organization department at [email protected].

Avangrid employees may be assigned a system emergency role and in the event of a system emergency, may be required to work outside of their regular schedule/job duties. This is applicable to employees that will work in Connecticut, Maine, Massachusetts, and New York within Avangrid Network and Corporate functions. This does not include those that will work for Avangrid Power.

Avangrid employees may also be assigned a NERC Reliability Standards compliance role supporting Critical Infrastructure Protection (CIP) and/or Operations and Planning (O&P) responsibilities. This is applicable to employees that will work in electric transmission, operations, and cyber security business areas in Connecticut, Maine, Massachusetts, and New York within Avangrid network and Corporate business areas. NERC Reliability Standards compliance roles and responsibilities may include additional access protections, training, audit engagement, and required evidence retention, and will be communicated by the employee's management.