Document Management Specialist

Job Description

American Battery Technology Company (ABTC) is an industry-leading battery metals and critical material technology development and commercialization company. Our Pilot Plant just outside of Reno, Nevada will be the first integrated implementation of our multi-step processing train for the full mechanical processing, physical separation, chemical extraction, and production of commercial-scale battery metals that will be resold back into the battery manufacturing supply chain to enact a low-cost, low environmental impact, and domestically sourced closed-loop circular economy.

As our Document Management Specialist, you will be responsible for implementing, managing, and improving document management processes to ensure information is accurate, secure, traceable, and accessible throughout its lifecycle. This role oversees daily document control activities, supports users of DMS/EDMS platforms, and develops policies and standards to ensure compliance, while facilitating efficient collaboration and maximizing the value of document workflows.

Requirements

• Implement and administer DMS/EDMS: configure systems, manage users/permissions, and maintain metadata standards.
• Design scalable document control processes tailored to project size and complexity; also ensure document control adds value without creating unnecessary administrative burden.
• Manage the full document lifecycle from creation through revisions, archiving and disposal in accordance with company policies, project procedures, and regulatory requirements.
• Maintain document integrity: numbering, naming, revision history, and version control.
• Process and distribute incoming/outgoing documents (drawings, specs, contracts, reports).
• Develop and enforce document control procedures, workflows, templates, and taxonomies.
• Coordinate transmittals/submittals (internal and external clients) and track progress through review/approval cycles.
• Perform quality checks for completeness, accuracy, and compliance before release.
• Maintain logs, trackers, and dashboards to monitor status and deadlines.
• Train and support users; create guides and promote best practices
• Collaborate with cross-functional teams to meet document requirements.
• Support audits and ensure records are accurate, traceable, and accessible.
• Monitor compliance and follow up on overdue or incomplete documentation.
• Help define retention and disposition schedules aligned with regulations.

Minimum Required Qualifications

• 3-10 years of experience in document control, records management, or similar roles within project-driven environments (engineering, construction, manufacturing, legal, or other regulated industries).
• Proficiency with document management systems such as Coreworx, SharePoint, OpenText, Procore, Power BI, or similar platforms.
• Proven ability to design and implement scalable document control processes tailored to project size and complexity, balancing efficiency with appropriate rigor for both small projects and large, multi-disciplinary capital programs.
• Demonstrated experience managing full document lifecycles, including version control,
• Strong cross-functional communication and collaboration skills, with the ability to work effectively in team-based and matrixed organizational environments.

Skill & Competencies

• Strong understanding of document management principles, including workflows, taxonomies, records retention, and quality/audit requirements (e.g., ISO 9001, ISO 13485).
• Proficiency with DMS/EDMS platforms and Microsoft Office (Word, Excel, PowerPoint, Outlook), with experience in collaboration tools such as SharePoint or Teams.
• Excellent organizational and time-management skills, with the ability to manage high document volumes, competing priorities, and maintain strong attention to detail in fast-paced, project-driven environments.
• Strong written and verbal communication skills, with the ability to clearly convey standards and procedures to both technical and non-technical stakeholders while collaborating effectively across functions.
• High level of integrity and discretion in handling confidential and sensitive information.

Physical Requirements

• Prolonged sitting and standing
• Walking
• Traveling by car and airplane
• Lifting <20+ lbs. unassisted

Preferred Qualifications

• Experience in engineering, construction, industrial, or highly regulated industries.
• Experience with change management processes, technical drawing revisions, and product data/documentation.
• Knowledge of document retention regulations.
• Professional training or certification in document control, records management, or information governance (e.g., AIIM, ARMA, or equivalent).

Benefits

• Competitive salary
• Company-sponsored health, dental, vision, and life insurance
• Parental Leave
• Company-sponsored Employee Assistance Program
• Stock options
• 401(K)
• Flexible paid time off

Expected Pay Range

$100k - $140k USD per year.

Compensation for this position may vary based on a number of individualized factors, including market location, job-related knowledge, skills, experience, and relevant education or training. The total compensation package may also include additional components such as bonus, equity, and benefits, which will be detailed upon offer of employment.

Equal Opportunity Employer

American Battery Technology Company is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Americans With Disabilities Act

American Battery Technology Company does not discriminate based upon disability in its hiring or employment practices and complies with the ADA title I employment regulations. If you need assistance or an accommodation due to a disability or a special need, please contact Human Resources.