Project Controls Coordinator

Job Description

The Project Controls Coordinator provides essential administrative and operational support to the Project Controls department and construction project teams. This role focuses on the routine maintenance of project data, document control, and assisting Project Managers with repetitive tracking tasks to ensure data integrity across company systems. This individual helps bridge the gap between the field, accounting, and the project controls teams. This role is based from the Downtown Houston office on a hybrid schedule (3 days in office, 2 remote).

Essential Functions

• System Maintenance: Assist in the initial setup of project files and ensure routine data entry is completed within company business systems (Vista Viewpoint, ProCore, MS SharePoint, and B2W).
• Data Entry & Tracking: Support weekly updates to cost, hours, and quantity tracking logs based on field reports and invoices.
• Change Order Support: Assist Project Managers with routine change order administration, including compiling data and creating and tracking change events in ProCore.
• Indirect Quantity Claiming: Update progress reports by entering earned quantities and tracking completed work for non-construction activities.
• Document Control: Support the project document control process, ensuring all project controls files and reports are organized per the department standards.
• Project Support: Coordinate with field coordinator roles to monitor weekly timesheet submittal timeliness and provide project hours reporting.
• Reporting Support: Generate and distribute standardized weekly/monthly cost reports and KPI summaries for review by Project Controls Specialists.
• Compliance Checks: Perform routine audits of data entry to ensure phase codes and budgets align with established company standards.
• Department Support: Coordinate tasks associated with recurring meetings (agendas, invites, and scheduling) as well as tracking action items and deadlines for departmental and project initiatives.
• Department Support: Drive accountability on the Project Controls team by enforcing established standards and processes.

Skills/Experience

• High Attention to Detail: Precision in data entry and record-keeping.
• Personal Organization: Strong ability to manage repetitive tasks and meet recurring deadlines.
• Communication: Professionalism in coordinating with internal team members and external partners.
• Collaborative Work Style: A "team player" attitude focused on supporting the broader Project Management Office.
• Technical Literacy: Comfortable navigating multiple software platforms and office tools.

Minimum Requirements

• Education: High School Diploma or GED required (College degree not required).
• Experience: 1-3 years of experience in an administrative or office support role, preferably within the construction or engineering industry.
• Software: Basic to Intermediate proficiency with Microsoft Office (specifically Excel and Outlook).
• Data Skills: Experience with high-volume data entry and digital filing systems.

Preferred Requirements

• Familiarity with construction software (ProCore, Vista Viewpoint, or B2W).
• Basic understanding of construction units of measure and quantity tracking.
• Previous experience in document control or project coordination.

Important Interview Policy

To ensure a focused conversation and protect the privacy of both our candidates and team members, the use of AI note-takers, recording devices, or real-time transcription software is strictly prohibited during this interview. If an unauthorized bot joins the meeting, our team will ask for it to be removed before beginning the interview. Thank you for your cooperation!

Signal Energy is an Equal Opportunity Employer and uses E-Verify.

We are not accepting resumes from Third Party Recruiting Firms for positions posted on our careers page. If you are an Agency or Search firm representative, contact the Signal Energy Constructors Talent Acquisition Manager directly at [email protected] for consideration. Signal Energy Constructors or its affiliates will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Signal Energy Constructors or its affiliates will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Signal Energy Constructors has established an approved vendor program for this service, and will only consider accepting submissions from those approved firms.