Travel Coordinator & Office Assistant (Two-year fixed-term contract)

The Travel Coordinator & Office assistant is responsible for coordinating the company's travel needs and ensuring the smooth running of Budapest office and acting as a receptionist.

What we offer you

• Working at the world's only fully integrated aluminum and leading renewable energy company
• Diverse, global teams
• Flexible work environment/home office
• We provide you the freedom to be creative and to learn from experts
• Possibility to grow with the company, gain new certificates

What you will be doing

• Manage front office and reception operations, including greeting and welcoming guests, organizing transfers, maintaining a tidy reception area, handling incoming and outgoing mail and deliveries, administering entry and visitor cards, and liaising with building reception and maintenance teams, coordinating company pool car usage and service
• Oversee office facilities management by reporting and coordinating maintenance needs, supervising cleaning and maintenance staff activities, and ensuring proper upkeep of office areas
• Coordinate office supplies and equipment by collecting needs, ordering and distributing stationery and office equipment, and ensuring continuous availability of kitchen, meeting room, and office supplies
• Organize and coordinate on-site and off-site meetings and events, including meeting room setup, equipment readiness, catering, and other related services for participants.
• Manage company travel administration for GBS Hungary employees and contractors, including travel needs assessment, approval collection, booking transportation and accommodation in line with travel policy and cost efficiency, and maintaining relationships with travel-related vendors (e.g. hotels, taxi and car rental companies, catering providers, Amex)
• Support administrative and financial processes by creating purchase requests, checking and confirming invoices

What will make you successful?

Qualifications & Experience

• Vocational Degree, Bachelor degree is an advantage
• Fluent in English is mandatory. Any other language is a plus
• 1-2 years of experience in a similar role as Receptionist, Travel Coordinator or Office Assistant
• Hands-on experience with office equipment
• Proficiency in arranging travels (flights, hotels) is an advantage

Personal skills

• Proficiency in Microsoft Office
• Excellent communication and organization skills are must
• Multitasking and time-management skills
• Vendor management experience preferred
• Attention to detail
• Customer service orientation

Equal opportunities

At Hydro, we believe diversity makes us stronger. We welcome diverse experiences and perspectives, and invite all qualified candidates to apply. We review every application fairly and strive to provide equal opportunities for everyone to grow and succeed.

Are you looking to make a real impact? For over a century, our people have been the driving force in solving some of the world's most pressing issues - and we hope you'll join us in solving the next century's. Whether you're working to close the loop at one of our recycling facilities or ensuring efficient renewable energy processes to decarbonize aluminium production, your contributions make an impact in our shared purpose of propelling our industries and the world into a greener future.

A job where you make a difference

A key part of succeeding in this mission involves encouraging a collegial environment where our differences are acknowledged as our greatest competitive advantage.

Your diverse perspective makes us stronger. Our global diversity, inclusion and belonging program enables us to cultivate a high-performing and inclusive workplace where everyone feels valued.

Your career journey is unique. We strive to provide you with the support needed to achieve your full potential. With our global reach, inclusive culture, and cutting-edge technology you'll have the opportunity to build a career that aligns with your strengths and passions.

Join our global community of over 30,000 people with a presence in 40 countries and united by the values of Care, Courage and Collaboration. At Hydro, you have the chance to make a difference in the industries that matter. Explore our world and the heart of our operations.