Sales & Marketing Administration Executive

Job Description

Our ideal candidate has hands-on experience managing multiple tasks and coordinating project-related information in a fast-paced environment. You ideally come from the renewable energy, or a related technical industry and are comfortable working across teams to support project development and commercial activities. You combine strong organizational skills with attention to detail and are able to manage documentation, proposals, and project information efficiently. At the same time, you are proactive, eager to learn, and motivated to contribute to projects that accelerate the energy transition.

In this role you will

If you are motivated by our mission to fight climate change and are excited by ecoligo's unique business model, then this opportunity is for you.

Objectives

• Support the Business Development team in collecting project information and preparing commercial proposals for rooftop solar projects.
• Assist in drafting and preparing contractual documentation including Power Purchase Agreements (PPAs) and project-related contracts.
• Maintain and update project leads, opportunities, and project information in the company's CRM system.
• Coordinate with internal departments (engineering, finance, legal, operations) to consolidate project information.
• Prepare presentations and project documentation for Senior Business Development Managers when working on strategic projects.
• Support the preparation of client meetings, project proposals, and commercial presentations.
• Conduct research on energy policies, regulatory updates, and market developments in Vietnam under the guidance of the team.
• Assist in tracking project pipelines and supporting internal reporting on business development activities.
• Organize the sale event.
• Prepare marketing materials.

Your skills

• 1-3 years of experience in sales administration, marketing support, project coordination, or a similar role.
• Strong organizational and documentation skills with high attention to detail.
• Experience working with CRM systems and maintaining project databases.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) for preparing proposals and project documentation.
• Ability to coordinate with multiple internal teams and manage several tasks simultaneously.
• Good communication skills in both Vietnamese and English.
• Interest in renewable energy and willingness to learn about electricity policies and market regulations.
• A proactive and detail-oriented personality with strong organizational skills.
• Ability to work independently while also collaborating effectively with cross-functional teams.
• Strong willingness to learn and adapt in a fast-paced environment.
• Good communication and coordination skills.
• A structured and solution-oriented working style.
• Affinity for sustainability topics.
• Hands-on mentality and strong ability to evolve in a hybrid environment.
• You want to fight the climate crisis and cannot wait to support ecoligo's unique business model.

Why us?

• Work for the planet: help make a difference as we pioneer the energy transition in emerging markets.
• Flexible working hours - we trust you to know how you work best.
• Home office friendly - we don't have any mandatory office days but we still like to be together and share some moments in the office.
• 30 days remote work.
• 35 paid leave days per year.
• 1.500 Euro annual professional development budget for all full-time staff.
• An open, diverse, and respectful company culture with a group of kind, international co-workers based in Berlin (Germany), Accra (Ghana), Nairobi (Kenya), San Jose (Costa Rica), Ho Chi Minh City (Vietnam), Santiago (Chile) and Manila (Philippines).

We are looking forward to hearing from candidates of all genders, nationalities, ethnicities, and backgrounds. Our commitment extends beyond mere representation - we firmly believe that diversity fuels innovation, fosters awareness, and enriches our workplace culture. Flexibility stands as a cornerstone of our company culture, and we've embraced a hybrid work environment to ensure that all our ecolleagues feel fully included. Join us as we lead the global energy revolution together.