Administrative Specialist

Job Description

Servus und hallo bei uns hier in Sungrow! We are so glad you found your way here - and trust us, this one is worth reading. We are looking for an Administrative Specialist who thrives in a dynamic environment, loves keeping things running like clockwork, and genuinely enjoys being the person people can count on. Based full-time at our Munich office, this role sits right at the heart of our daily operations. Curious what this is all about?

Let's dive right in:

• You will support daily office operations, including platform and system management, document handling, filing systems, and general correspondence.
• You will take ownership of mail handling, office supply management, and coordination with vendors and service providers to keep our workspace functional and welcoming.
• You will provide day-to-day administrative support to employees and assist with onboarding activities for new hires - from access cards to onboarding sessions.
• You will manage our front desk and visitor experience, overseeing office access control, guest registration, and host coordination.
• You will support administrative invoice handling, record-keeping, and ensure compliance with office access procedures.
• You will contribute to office improvement projects and take on ad hoc tasks and initiatives as our team and environment evolve.

Your profile

Alright, alright - that sounded pretty exciting, didn't it? Now, to truly thrive in this role and feel at home here for a long time, your ideal background should look a lot like this:

• You hold a Bachelor's degree or completed vocational training in Business Administration, Office Management, or a related field.
• You bring at least 2 years of experience in office administration, facilities coordination, executive support, or a comparable administrative role.
• You are highly organized, detail-oriented, and known for your reliability and proactive approach to getting things done.
• You communicate clearly and confidently, with strong interpersonal skills that help you connect with colleagues and visitors alike.
• You are proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and comfortable managing multiple priorities at once.
• Your language profile includes English at C1 level or above and German at B2 level or above; proficiency in Chinese is a strong advantage. A driver's license is a welcome plus.

Our offer

Our Office Management environment is all about making everyday work easier, smoother, and more people-focused. In this role, you can have a real impact on the employee experience in Munich by helping create a workplace that is organized, welcoming, and set up for success. You will join a collaborative team, take ownership of your local site responsibilities, and build broad experience across office operations, facilities coordination, vendor collaboration, and employee support. At the same time, you will find space to grow, bring in ideas, and develop professionally in an international and fast-moving greentech environment.