O&M Planner - Works Coordinator

Job Description

Inch Cape is a 1080MW offshore wind farm situated 15km from the Angus coast in the North Sea. The power it generates will be transmitted 85 kilometres to a new substation at Cockenzie, in East Lothian from where it will enter the national transmission system. Inch Cape is a more than £3 billion infrastructure project that will make a significant contribution to the UK's carbon emissions reduction targets. Once complete its 72 turbines will generate enough electricity to power almost half the homes in Scotland.

The Wind Farm Planner / Works Coordinator is responsible for the planning, scheduling, coordination and optimisation of all maintenance activities undertaken during the Operations & Maintenance phase of the offshore wind farm.

The role is the operational hub between Engineering, Offshore Operations, Marine Coordination, Warehouse, Procurement and Contractors, ensuring maintenance activities are:

• safely planned
• fully resourced
• technically prepared
• efficiently scheduled
• correctly documented
• accurately recorded within the Computerised Maintenance Management System (CMMS).

The role is fundamental to maximising turbine availability, improving workforce productivity, reducing offshore downtime and ensuring full compliance with maintenance strategies, statutory inspection requirements and OEM maintenance programmes.

The role will combine traditional planning responsibilities with CMMS governance, outage coordination, logistics integration, contractor mobilisation and performance reporting, making this a business-critical operational role.

Works closely with:

• Offshore Operations Manager
• Engineering Manager
• Marine Coordination
• Warehouse & Logistics
• Procurement
• HSE Manager
• OEMs
• Contractors
• Vessel Providers

Role Context

The Planner / Works Coordinator provides operational planning support for:

• Preventive Maintenance
• Corrective Maintenance
• Predictive Maintenance
• Major Component Exchanges
• Inspection Campaigns
• Blade Campaigns
• Cable Repairs
• Offshore Substation Maintenance
• Balance of Plant maintenance
• Vessel Campaigns
• Warranty Works
• Reliability Improvement Campaigns

The role ensures all work is planned in accordance with:

• Maintenance Strategy
• Asset Integrity Plans
• Weather Windows
• Vessel Availability
• Personnel Competency
• Spare Parts Availability
• Marine Logistics
• Permit to Work requirements

Location: Montrose, (3 days a week in the office, 2 days WFH)

Responsibilities

Maintenance Planning

Develop detailed maintenance schedules covering:

• Annual maintenance
• Quarterly campaigns
• Weekly plans
• Daily offshore work plans

Develop work packages for:

• Scheduled maintenance
• Corrective maintenance
• Campaign work
• Defect rectification
• Statutory inspections

Ensure all maintenance activities are aligned with OEM recommendations and Asset Management Plans.

CMMS Management

Act as CMMS Super User for maintenance planning. Typical systems include:

• IBM Maximo
• SAP PM
• IFS
• Hexagon EAM

Responsibilities include:

• Creation of Work Orders
• Preventive Maintenance schedules
• Corrective Maintenance planning
• Resource allocation
• Labour planning
• Equipment history
• Asset registers
• Maintenance backlog management
• Failure coding
• Asset criticality
• Maintenance KPI reporting

Ensure maintenance records remain complete, auditable and compliant.

Offshore Scheduling

Coordinate:

• Vessel schedules
• CTV utilisation
• SOV campaigns (where applicable)
• Technician rotations
• Contractor mobilisation

Balance priorities considering:

• Weather
• Marine restrictions
• Availability
• Commercial priorities
• Safety requirements

Optimise offshore resource utilisation.

Resource Planning

Coordinate availability of:

• Technicians
• Engineers
• Contractors
• OEM specialists
• Marine assets
• Lifting equipment
• Cranes
• Specialist tooling

Ensure competency requirements are satisfied before mobilisation

Materials & Logistics Coordination

Work closely with Procurement and Warehouse teams.

Coordinate:

• Spare Parts
• Consumables
• Major Components
• Return of failed components
• Tooling
• Calibration
• Offshore containers

Ensure material availability before work commencement.

Maintenance Backlog Management

Maintain an accurate maintenance backlog.

Prioritise work based upon:

• Asset Criticality
• Safety
• Regulatory Compliance
• Production Loss
• Reliability
• Environmental Risk

Report backlog trends to Engineering Management.

KPI Management

Maintain planning KPIs including:

• Schedule Compliance
• PM Completion
• Work Order Closure
• Maintenance Backlog
• Vessel Utilisation
• Labour Productivity
• Mean Time to Repair
• Mean Time Between Failure
• Planning Accuracy
• Deferred Maintenance
• Repeat Failures

Provide weekly and monthly performance reports.

Continuous Improvement

Review maintenance effectiveness.

Identify opportunities to improve:

• Maintenance intervals
• Resource utilisation
• Offshore efficiency
• CMMS quality
• Work pack quality
• Contractor performance
• Planning processes

Support Lean Maintenance initiatives

Contractor Coordination

Coordinate work with:

• OEMs
• Service Providers
• Inspection Companies
• Marine Contractors
• Crane Contractors
• Specialist Vendors

Review:

• RAMS
• Work Packs
• Mobilisation Plans
• Completion Reports

Regulatory Compliance

Ensure planning activities comply with:

• Health and Safety at Work etc. Act 1974
• Management of Health & Safety at Work Regulations 1999
• PUWER
• LOLER
• Electricity at Work Regulations
• Work at Height Regulations
• Offshore Wind Safety Rules
• Permit to Work System
• Marine Licence Conditions
• Environmental Management System
• ISO 55001 Asset Management
• ISO 45001 Occupational Health & Safety
• ISO 14001 Environmental Management

Ensure maintenance activities satisfy statutory inspection frequencies and OEM requirements.

Skills

• Strong Safety leadership and judgement.
• Technical depth in HV operations and maintenance.
• Structured problem solving and root cause analysis.
• Clear written and verbal communication for board to field audiences.
• Planning and coordination under outage and fault conditions.
• Commercial awareness and risk based decision making.
• Ability to influence contractors, OEMs, and internal stakeholders.

Knowledge

Essential:

• Offshore Wind Operations experience in O&M phase
• Maintenance Planning
• Computerised Maintenance Management Systems
• Preventive Maintenance
• Corrective Maintenance
• Asset Management
• Planning offshore campaigns
• Contractor coordination
• Resource planning
• Logistics planning

Experience using one or more:

• IBM Maximo
• SAP PM
• IFS
• Hexagon EAM

Desirable:

Knowledge of:

• ISO 55001
• Reliability Centred Maintenance (RCM)
• Risk Based Maintenance (RBM)
• FMECA
• Lean Maintenance
• Power BI
• Primavera P6
• Microsoft Project

Experience of offshore logistics planning.

Training

• GWO Basic Safety Training
• Offshore Medical
• Offshore Survival
• Permit to Work awareness
• CMMS Administrator Training
• Planning & Scheduling certification (desirable)

Qualifications

Degree, HNC or HND in:

• Engineering, Maintenance Management, Mechanical Engineering, Electrical Engineering, or Marine Engineering.
• Demonstrable experience in offshore wind, utilities, conventional generation, marine energy, or comparable operating environments.

If you wish to make a big impact in renewables and being involved in this innovative project do not hesitate to apply.

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