Procurement and Project Coordinator

Job Description

Goose Works is seeking a Procurement & Project Coordinator for a temporary, three-month assignment to keep parts moving while a team member is on leave. This is a hands-on role focused on purchasing and light project coordination. The right person keeps our jobs supplied - ordering and tracking parts, issuing purchase orders, staying in front of vendors, and making sure every part a crew needs is on site when they need it.

This role suits someone organized, detail-oriented, and comfortable juggling many moving parts at once. You will work closely with the Deputy Manager of Goose Works, engineering, and manufacturing to align purchasing with project timelines. The term is three months, with the possibility of extension.

Responsibilities

• Quickly learn and grasp new information.
• Order and track parts against project needs and manufacturing schedule
• Review bills of material (BOMs) to determine what needs to be purchased and when.
• Issue and manage purchase orders, and track them through delivery.
• Communicate with vendors and suppliers on pricing, lead times, availability, and order status.
• Coordinate the availability and delivery of parts to the correct job site on schedule.
• Track whether all parts required for a job are accounted for, and flag shortages or delays early.
• Maintain accurate procurement records, order logs, and reporting.
• Provide minor project coordination support - helping keep timelines, deliverables, and follow-ups on track.
• Resolve order discrepancies, back-orders, and shipping issues promptly.

Qualifications & Skills

• Proficiency with Microsoft Office Suite, and Adobe Acrobat.
• Experience in purchasing, procurement, inventory, or project coordination - preferably in a manufacturing, construction, or industrial setting.
• Strong organizational skills and close attention to detail; able to track many open items at once.
• Comfortable reading bills of material and basic technical or parts documentation
• Clear, professional communication with vendors and internal teams.
• Proficiency in Microsoft 365; experience with an ERP/MRP or procurement system is a plus.
• Able to work independently and take ownership in a fast-paced environment.
• Must be proficient in English

Other Duties

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demand Requirements

Work Environment

This job mainly operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is largely a sedentary role with some travel required. This would require the ability to walk up and down stairs, and to enter, travel in, and exit vehicles and airplanes.