Project Coordinator

Job Description

Spark Power, a trusted partner in energy in North America, is looking for a Project Coordinator to join our Belleville team. The Project Coordinator plays a vital role in our organization by providing support in project setup, dispatching, invoicing, and report reviews. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The Project Coordinator collaborates closely with project and asset managers, team members, and external stakeholders to ensure the smooth execution of projects and the timely completion of deliverables.

What will do you as the Project Coordinator?

• Assist in the setting up and initiation of new projects by collecting and organizing all necessary documentation and information.
• Collaborate with project/asset managers to define project scope, objectives, and deliverables, and create detailed project plans.
• Coordinate with cross-functional teams to allocate resources and establish project timelines.
• Schedule and coordinate project tasks, assignments, and workflows based on project requirements and resource availability.
• Communicate task assignments and project updates to team members, ensuring clarity and understanding of responsibilities.
• Monitor project progress, identify any delays or potential issues, and promptly notify relevant stakeholders.
• Generate accurate and timely invoices for completed projects, following established billing procedures and guidelines.
• Review project contracts, agreements, and purchase orders to ensure accurate invoice and billing information.
• Collaborate with the finance department to resolve any invoicing discrepancies, questions, or issues.
• Track field service reports and help ensure that report submissions are done on time.
• Review and edit reports for accuracy and clarity, including grammar and technical details.
• Relay any recommendations or outstanding corrective maintenance items to the Project or Asset Manager responsible.
• Make suggestions to field technicians and project/asset managers if reporting does not meet company standards.
• Review and provide feedback with field technician time entries.
• Serve as a central point of contact for project-related inquiries, providing timely and accurate information to internal and external stakeholders.
• Foster effective communication and collaboration among project teams, ensuring all parties are well-informed and aligned.
• Participate in project meetings, record minutes, and distribute meeting summaries, action items, and follow-ups as required.
• Maintain comprehensive project documentation, including project plans, task lists, progress reports, and other relevant records.
• Prepare regular reports and updates on project status, milestones achieved, and potential risks or concerns.
• Conduct data analysis to identify trends, areas for improvement, and recommend solutions to enhance project efficiency.
• All other duties as assigned

Spark Power Employee Benefits and Perks

• Diverse customer base-including: industrial, commercial and institutional
• Competitive wages
• Excellent benefits package with flexible options and wellness spending accounts
• RRSP
• Hands-on and supportive leadership team
• Continuous training and skills improvement
• Employee referral bonus program
• Corporate discounts (hotels, travel, insurance, retail..)
• Tool Allowance
• ...much more

Do you have the Spark? Here's what we're looking for

• Personal effectiveness; Demonstrates the ability to manage time, priorities, and work habits effectively to consistently meet expectations and achieve results.
• Task management; Demonstrates the ability to plan, organize, and prioritize tasks effectively to ensure timely and accurate completion of work.
• Interpersonal effectiveness; Demonstrates the ability to build positive relationships, communicate effectively, and work collaboratively with others.
• Excellence; Demonstrates a commitment to high standards, consistently delivering quality work and striving for continuous improvement.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook Calendar)
• Liaise with internal and external customers and suppliers professionally
• Highly accurate with strong numeracy skills
• Strong knowledge and experience in Project management
• Sound understanding of project setup, dispatching, invoicing, and report reviews.
• Strong oral and written communication skills across multiple levels and groups, accuracy and basic level of computer literacy.
• Strong problem-solving and troubleshooting skills with methodical decision making.
• Great attitude with a desire to exceed customer expectations
• 1-year experience in a purchase and/or project coordination capacity preferred
• Valid Driver's license with a clean driving record