Sourcing Contract Administrator

Job Description

Torus is headquartered in Utah and is expanding manufacturing at our 545,000-square-foot facility in Salt Lake City called GigaOne. We are the world's first mesh energy infrastructure, uniting communities through resilient, sustainable, and intelligent power. We design, engineer, manufacture, install, and support our systems end-to-end, standing behind them throughout their lifecycle. Torus systems help reduce costs, lower emissions, and protect facilities from outages, while strengthening the security and reliability of the broader utility grid. Torus is committed to American manufacturing, engineering excellence, and building energy systems that last.

Torus has raised over $267 million from investors like Magnetar, Mercado, ICONIQ and Origin Ventures. The investments are helping to accelerate deployment of modular power plants across utilities, data centers, and industrial sectors. This investor confidence reflects the strength of our team, technology as well as the scale of the problem we are solving.

At Torus, you will be part of something larger than a single product or technology. Your work will help build energy infrastructure that supports and strengthens our electrical grid, critical systems, industry, and communities for decades to come. We value accountability, collaboration, and clear thinking. We are looking for people who want to solve hard problems and build things that matter.

About the Role

The Sourcing Contract Administrator works in close partnership with the Senior Sourcing Manager, who owns commercial strategy development, negotiation of long-term supplier agreements, and placement of high-dollar-value purchase orders. Where the Sourcing Manager sets the strategic and contractual foundation, the Sourcing Contract Administrator serves as the fulfillment coordinator responsible for executing and administering those agreements and purchase orders day to day. This role ensures the timely delivery of supplied product, manages supplier defect and quality issues (including coordinating the return of nonconforming material), and maintains the operational integrity of the supply base once agreements are in place.

Who You Are

• The Ultimate Executor: You thrive in operational precision. Where others design high-level agreements, you excel at bringing those contracts to life, ensuring every purchase order, milestone, and delivery schedule is tracked and executed without a hitch.
• A Proactive Problem Solver: You don't wait for supply chain bottlenecks or quality issues to derail production. You spot schedule risks early, initiate RMA and defect resolutions swiftly, and keep operations moving smoothly.
• A Seamless Cross-Functional Partner: You communicate effortlessly with internal teams-from Quality and Production Planning to Accounts Payable-as well as external suppliers. You serve as the reliable operational bridge between strategic leaders and day-to-day fulfillment.
• Detail-Oriented & Process-Driven: You possess a strong grip on the purchase order lifecycle and ERP systems (like SAP, Oracle, or NetSuite). You take pride in maintaining accurate records, supporting audit readiness, and keeping master data pristine.

Responsibilities

• Agreement & PO Administration: Administer executed long-term agreements (LTAs) and purchase orders on behalf of the Sourcing Commercial Leader, ensuring terms, pricing, and delivery schedules are accurately reflected and maintained in ERP/procurement systems. Process PO amendments, change orders, and pricing updates.
• Order Tracking & Fulfillment: Monitor open purchase orders and supplier order books to track delivery status, confirm acknowledgments, and proactively resolve schedule risks before they impact production or inventory. Coordinate with suppliers on order fulfillment (expediting or de-expediting).
• Supplier Communication: Serve as the primary operational point of contact for day-to-day supplier communication regarding order status, shipment tracking, and delivery confirmations.
• Defect & Quality Resolution: Identify, document, and manage supplier defect and nonconformance issues, including initiating RMAs (Return Material Authorizations) and coordinating physical returns, replacements, or credits. Partner with Quality, Receiving, and Materials/Planning teams on SCARs and quality holds.
• Performance Tracking & Escalation: Track supplier performance metrics (on-time delivery, defect/return rates, responsiveness) and report trends to the Sourcing Commercial Leader. Escalate significant supply disruptions, recurring quality issues, or compliance concerns in a timely manner.
• Cross-Functional Support: Support invoice discrepancy resolution with Accounts Payable for pricing or quantity mismatches. Assist with supplier onboarding and master data maintenance tied to active agreements. Maintain audit-ready records.
• Other duties and projects as assigned.

Working Relationships

• Senior Sourcing Manager - primary partner; receives negotiated agreements and PO strategy for execution.
• Supply Chain and Procurement Team - Collaborate and support the overall sourcing and supply chain team with sourcing strategies, and maintaining ERP data integrity.
• Suppliers - day-to-day operational point of contact for order and delivery management.
• Quality Assurance - collaborates on defect resolution, returns, and corrective actions.
• Materials/Production Planning - aligns delivery schedules with demand and inventory needs.
• Accounts Payable - resolves invoice-to-PO discrepancies.

Required Experience

• Associate's or Bachelor's degree in Business, Supply Chain Management, Operations, or a related field, or equivalent combination of education and experience.
• 5+ years of experience in procurement, contract administration, purchasing, materials management, or supply chain coordination.
• Working knowledge of purchase order lifecycle management, contract terms, and supplier fulfillment processes.
• Experience with ERP/procurement systems (e.g., SAP, Oracle, NetSuite, or similar) for order and contract administration.
• Strong organizational skills with the ability to manage multiple open orders, suppliers, and issues concurrently.
• Effective written and verbal communication skills for regular supplier and cross-functional interaction.
• Proficiency in Microsoft Excel and other Office applications for tracking and reporting.

Preferred Experience

• Experience supporting or coordinating with a Commercial/Category Manager or Sourcing Leader on long-term supplier agreements.
• Familiarity with quality management processes, including RMA/return processes and supplier corrective action (SCAR/8D).
• Exposure to a manufacturing, industrial, or regulated production environment.
• CPSM, CPSD, or CSCP certification (or in progress).

Additional Details

Background Check All candidates are subject to a background check.

Location + Travel The role is based in our Salt Lake Headquarters Warehouse. May require occasional onsite work in South Salt Lake R&D warehouse.
Schedule Full-Time, Salaried

Compensation $85,000 - $105,000 (Note: We have the flexibility to hire at different levels, which may impact the corresponding pay range.)

Work Authorization Applicants must already have the legal authorization to work in the US without requiring any employer sponsorship.

Physical Requirements

• Must have the ability to safely lift and move objects weighing up to 50 lbs.
• Must be capable of standing, bending, and executing repetitive tasks for prolonged periods of time.
• Ability to read, identify, observe and recognize details, color-coding and fine print at close range on associated engineering drawings.
• Ability to don personal protective equipment to include, but not limited to, respiratory protective equipment with proper seal, coveralls, ear protection, gloves, eye protection & safety helmet.
• Ability to observe, detect and respond to audible and visual machine malfunction warnings.
• Ability to communicate information so others can understand. Must be able to exchange accurate information in these situations.
• Must report to work reliably and with the ability to use full and unimpaired skills and judgment to safely execute your job.
• Proficiency in reading, writing, and speaking English required.

Our Perks & Benefits

Benefits eligibility is based on employment status.

Financial

• Employee Rewards Package including equity
• 401(k) Retirement Savings Plan
• Torus paid life and AD&D Insurance with option to purchase additional coverage
• Voluntary short- and long-term disability insurance

Health & Wellness

• Health Benefits Package: Choice between traditional PPO or HSA-eligible medical plans with Torus covering 50% of medical premiums; Dental insurance; and Vision insurance
• Plan participants have access to telehealth services, mental health support and coaching, and exclusive discounts on brands, dining, entertainment, and more.

Time Off

• Unlimited discretionary PTO
• 10 paid company holidays
• Waiting period-free 100% paid parental leave

Culture & Community

• Regular company-wide offsites to showcase our progress and learnings. A time to step back, think strategically, and work on the business together.
• Team members receive Torus branded gear
• Peer Recognition Program
• Fully stocked break rooms with free snacks and drinks. Because great work deserves great fuel.

Torus is proud to be an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Torus participates in E-Verify. Once you accept a job offer, we will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from your Form I-9 to confirm work authorization.