Project Coordinator (maternity cover)

Global Wind Service is a leading partner for wind turbine installation and service projects with offices located in 13 countries and over 1700 employees across the globe. Our business is dynamic, fast-paced, flexible and adaptable to our clients’ needs in order to deliver excellent service and results.

Are you looking for an exciting opportunity within the Wind Industry? …then take a closer look on GWS!

About Us: Global Wind Service (GWS), a leading supplier of turbine technicians and services to wind farm projects around the world. Thanks to its international presence and rapid growth, GWS offers ample opportunities for career and professional development.

About the Job

We are looking for a Maternity cover for our Project Coordinator team within Offshore projects, to be based in one of our offices. The Project Coordinator in the offshore wind industry plays a pivotal role in ensuring the smooth execution of wind farm projects. This position involves working closely with project managers, technicians, and other stakeholders to coordinate activities, manage timelines, and oversee various aspects of project execution. The primary goal is to support the delivery of projects on time, within scope, and within budget.

We are looking for a candidate that is self-motivating, with the ability to multitask and work under pressure, with excellent communication skills and a proven ability to line-manage individuals ideally with experience within the wind or oil/gas industry.

Typical Tasks

• Responsible for being the primary internal contact for the project and training.
• Participate in project hand-over from Sales.
• Provide input for manning plan and coordinate with technicians.
• Distribute project and training information to project team.
• Research best means of travel, transportation and accommodation for the project team (incl. negotiations with providers, identification of risks and opportunities).
• Arrange rental of equipment as well as travel & transportation according to rotations and last-minute requests.
• Upload certificates to clients' data base and share certificates-related-data with an internal, dedicated GWS team.
• Maintain project training matrix with training requirements and certificates' validity.
• Apply for compliance related documents based on the instructions provided by legal department. Keep track of the documents.
• Perform training gap analysis i.e. in order to make technicians prepared for upskilling.
• Support technicians for travel related issues and process timesheets.
• Maintain and update project planning system in relation to the travel arrangements.
• Maintain overview of logistic costs for the project e.g., for travel & accommodation.
• Submit data to the project financial reporting tool.
• Control and process invoices related to travel and accommodation.
• Inform site personnel on logistics and every-day administration.

Requirements for Success in the Role

• Previous project administration experience (preferably in the wind industry).
• Diligence and focus on details.
• Experience in travel coordination.
• Proficiency in English (both spoken and written).
• Teamwork ability, people skills, open mind and flexibility – with respect for others and a diverse range of cultures.
• Good understanding of IT systems, including MS Office.
• Knowledge about specific labor rules in various countries (Europe, USA etc.) will be an asset.
• Quick adaptation skills and confidence while working in a fast paced and dynamic environment.
• Excellent organizational skills.
• Active driver’s license and passport (obligatory given periodical business trips).

What You’ll Get in Return

We offer an exciting job with excellent opportunities for professional and personal development in an inspiring, dynamic, high performing and international work environment in the renewable energy sector.

We highly value initiative, responsibility and the right balance between creativity and quality in all solutions.

• An opportunity to work with a leading supplier of manpower in the wind industry.
• Contract of employment acc. to national legislation.
• Variety of tasks – each day confronts us with new challenges.
• Supportive colleagues in the local team and other business units around the world.
• Flexible working hours and - after successful introduction - possibility to work hybrid.
• Private healthcare and life insurance options.
• All needed tools are provided – laptop and telephone are essential.