Junior Event Coordinator, Events

Job Description

Do you want to join a global leader in Private Equity and Renewable Energy Infrastructure investments? If so, Copenhagen Infrastructure Partners (CIP) is the place for you. We are currently looking for a motivated Junior Event Coordinator to join our Global Events Team in CIP, based in our headquarters in Copenhagen.

The Team

The Events team plays a pivotal role in shaping the cultural and professional landscape at Copenhagen Infrastructure Partners. It is a dynamic, fast-paced team delivering high-profile events across global markets and known for meticulous planning and precise execution. Their portfolio spans large-scale conferences, immersive brand experiences, and creative campaigns that leave a lasting impact. You will work with a tight-knit team of five colleagues in a collaborative, supportive, and innovative environment.

The Role

As a Junior Event Coordinator, you will be part of an engaged team, working under the guidance of the Head of Events.

Responsibilities will consist of, but are not limited to

• Event coordination support: Assist in the planning and execution of internal and external events, including large-scale conferences, professional workshops, and informal team-building activities.
• Logistics management: Coordinate event logistics such as venue arrangements, catering, audio-visual setup, transportation, and materials preparation.
• Vendor coordination: Communicate with vendors and service providers to ensure timely delivery and adherence to quality and budget requirements.
• Registration & attendee management: Manage attendee lists, track registrations, and support communication efforts before, during, and after events.
• Event collateral & materials: Prepare and distribute materials such as name badges, agendas, signage, and presentation handouts.
• On-site event support: Provide practical, active support during events, including set-up, guest management, and resolving any issues that arise.
• Post-event follow-up: Support the collection of feedback, assist with debriefs, and contribute to evaluation reports to improve future event planning.
• Budget tracking: Assist in monitoring event budgets and ensure accurate documentation of expenses.

The position is a 12-month contract with the possibility of renewing year by year for the right candidate.

You

We are looking for a junior profile, f.ex. recently graduated from high school, taking a year or two off before continuing your education or somebody willing to pivot their career in a new direction.

We look for the following in a candidate

• Solid knowledge of MS office; experience with Power Point and Canva is a benefit
• Capability to manage time efficiently and handle several responsibilities concurrently. It will be required to work flexible hours from time to time.
• Resilient, service minded, with positive "getting-things-done" attitude
• Excellent interpersonal and communication skills with demonstrated ability to build and maintain professional relationships both internally and externally.
• Attention to detail and an initiative-driven, motivated approach
• Flexible and adaptable, with the ability to respond to last-minute changes or challenges
• Team-oriented, collaborative, and supportive in working with others toward shared goals
• Budget management experience is beneficial

The process

Please apply online as soon as possible as applications will be processed on an ongoing basis. For questions related to the role, please reach out to our Talent Acquisition team at [email protected]. We do not include CV's and Cover Letters sent by email.

As we continue to improve our candidate experience, diversity and avoid unconscious bias, please avoid having a photo in your CV. We commit to an inclusive recruitment process and equality for all applicants.

Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies, and any unsolicited candidate submissions will be exempt from any payment expectations and ownership.