Development Coordinator

Job Description

New Energy Nexus (NEX) is an international NGO that supports climate solutions and builds a more equitable clean energy economy. Our laser focus is on clean energy entrepreneurs: providing them with funds, accelerators, and networks to thrive. They are our main audience and our agent of change.

We started in California in 2004 and now operate across China, India, Southeast Asia, East and West Africa, and Australia. We have leveraged US$5.4 billion in investment and supported more than 11,000 entrepreneurs.

ABOUT THE ROLE & OPPORTUNITY

The Development team leads NEX's fundraising efforts across the organization, bringing together global and local fundraising capabilities to strengthen relationships, grow funding, and support NEX's programs and chapters. Because our fundraising work is distributed across countries and teams, strong systems, accurate data, and consistent processes are essential to making the most of our global network.

The Development Coordinator provides day-to-day administrative and coordination support to the Development team, with a particular focus on maintaining accurate fundraising data and producing timely, useful reports. This role will manage routine data entry and upkeep in NEX's Customer Relationship Management (CRM) system; follow up with staff to fill data gaps; and prepare monthly fundraising reports by extracting, organizing, checking, and presenting CRM data. The Development Coordinator will also support proposal and grant administration, donor communications, events, and other team needs.

This is an excellent opportunity for a highly organized, detail-oriented person who enjoys working with data and systems and is excited to build their skills in nonprofit fundraising and development.

CORE RESPONSIBILITIES

CRM & Fundraising Data

• Maintain accurate and up-to-date donor, contact, opportunity, and proposal information in the CRM.
• Review CRM data regularly and identify missing, outdated, or inconsistent information.
• Follow up with country and global development staff to collect missing information and update records.
• Enter and update fundraising activity, contacts, opportunities, proposals, and other relevant information.
• Add contacts and relevant data from other fundraising and marketing tools, such as Donorbox.
• Conduct routine data checks and clean-up to maintain data quality.
• Respond to basic CRM questions and escalate more complex questions to the appropriate Abundance team or IT staff.

Reporting & Spreadsheets

• Produce NEX's monthly fundraising report by reviewing CRM data, identifying data gaps, coordinating with staff to address them, and exporting and organizing information into a clear, polished report.
• Maintain recurring fundraising tracking spreadsheets and dashboards.
• Prepare ad hoc reports and data exports as requested by the Development team.
• Check data for accuracy and consistency before reports are shared.
• Help improve the organization and presentation of recurring reports and spreadsheets.

Fundraising & Grant Administration

• Maintain organized electronic records for proposals, grants, and other fundraising materials.
• Help track proposals and grant reporting deadlines and follow up with staff as needed.
• Support the preparation and submission of proposals, reports, and other funder materials using NEX's standard information and templates.
• Assist with gathering and organizing information needed for funder and impact reports.
• Help maintain standard fundraising materials, templates, and shared files.

Team & Event Support

• Provide administrative support to the Development team, including scheduling, document preparation, data entry, and other coordination tasks.
• Support donor communications, including quarterly funder newsletters and other emails sent through Mailchimp.
• Assist with logistics for donor meetings, virtual funder calls, donor dinners, funder panels, and other events.
• Provide other administrative and coordination support to the Development team as needed.

Requirements

Experience

• 1-3 years of experience in an administrative, coordination, operations, development, or similar role.
• Experience working with a CRM, database, or other information management system (e.g. Zendesk Sell, Salesforce, Hubspot).
• Experience working with spreadsheets, including organizing, cleaning, and presenting data in Excel or Google Sheets.
• Experience coordinating information or follow-up across multiple people or teams.
• Nonprofit fundraising or grant experience is a plus, but not required.

Competencies

• Exceptional attention to detail and accuracy.
• Highly organized, with strong skills in document and file management.
• Strong spreadsheet skills and comfort working with data.
• Able to identify missing or inconsistent information and proactively follow up to resolve it.
• Strong communication skills, including cross-cultural communication, listening, responsiveness, and clear online communication.
• Reliable and consistent in following through on recurring tasks and deadlines.
• Comfortable learning new systems and processes, eagerness to learn and grow in nonprofit fundraising and development.
• Proficiency with online communication and collaboration tools such as Slack and Asana.
• Scheduling flexibility to interface virtually with team members across time zones.
• Self-starter with ability to check own work and ensure high quality deliverables.

Benefits

BENEFITS AND COMPENSATION

This is a full-time remote position. Relocation assistance is not available for this role and compensation is competitive for the market the candidate is based in. Applicable benefits such as medical, dental, vision, paid time off, paid holidays and insurance will depend on the location of the selected candidate.

TO APPLY, TIMELINE, AND PROCESS

• Submit your resume, cover letter and responses to our application questions.
• Click the "Apply" button below to begin your application.
• Interview process: Qualified applicants will participate in a series of interviews via Zoom. There will be 2-3 rounds of interviews.
• Accommodation: If you require accommodations during the interview process, please contact us with your request.

New Energy Nexus is an equal employment opportunity employer and does not discriminate against applicants or employees because of race, color, religion, national origin, sex, age, citizenship status, disability status, genetic information, sexual orientation, or gender identity or expression of an otherwise qualified individual, or membership in any other class protected by applicable law. New Energy Nexus hires and promotes individuals on the basis of their qualifications for the job to be filled. We strongly encourage diverse applicants to apply.