Office and Events Coordinator

Job Description

FirstLight is a leading clean power producer, developer, and energy storage company serving North America. With a diversified portfolio that includes over 1.65 GW of operating renewable energy and energy storage technologies and a development pipeline with 4+ GW of solar, battery, hydro, onshore wind and offshore wind projects, FirstLight specializes in hybrid solutions that pair hydroelectric, pumped-hydro storage (including Northfield Mountain, the largest energy storage facility in New England), utility-scale solar, large-scale battery, and wind assets. The company's mission is to accelerate the decarbonization of the electric grid by supporting the development, operation, and integration of renewable energy and storage to meet the world's growing clean energy needs and deliver an electric system that is clean, reliable, affordable, and equitable. Based in Burlington, MA, with operating offices in Northfield, MA, New Milford, CT, Oshawa, ON and Montréal, QC, FirstLight is a steward of more than 14,000 acres and hundreds of miles of shoreline along some of the most beautiful rivers and lakes in North America.

FirstLight is wholly owned by PSP Investments, one of Canada's largest pension investment managers. We have over 200 employees in Canada and the US with operations based in Massachusetts, Connecticut, New York, Pennsylvania, Ontario and Quebec. In Canada, FirstLight operates through its subsidiaries H2O Power and Hydromega.

We proudly serve our host communities and beyond through our clean energy assets, the recreation spaces we steward, the jobs we produce, and the economic benefit we deliver through our operations and charitable actions.

We are a team of caring, passionate professionals who are driven to deliver positive climate impact and to have fun while doing it! We value diversity, equity and inclusion and encourage people with diverse perspectives, skills and experiences to apply.

Position Detail

We currently have an opening for an experienced Office and Events Coordinator. This position is hybrid and based out of our Burlington, MA location.

Reporting to the SVP, Corporate Operations, the Office and Events Coordinator works in close partnership with FirstLight's Executive team and provides advanced administrative support including calendar management, meeting coordination, and serving as the main point of contact for FirstLight's Executive team. The Office and Events Coordinator also manages all office administration tasks for FirstLight's corporate office and provides support to the Human Resources team.

In addition to providing support to the CEO, the Office and Events Coordinator will provide multifaceted support to all members of the FirstLight Executive team and their respective departments. The role will also focus on identifying and leading companywide initiatives to foster a strong culture and create process improvements to support organizational growth.

Our ideal candidate possesses the experience, passion and energy to be a driving force in FirstLight's continued evolution to accelerate the decarbonization of the electric grid to meet the clean energy needs of tomorrow.

The compensation for this position falls between $75,000 and $90,000/annually. The final compensation offered will depend on several factors that may include, but are not limited to, the type and years of relevant experience, industry-specific experience, relevant education/certifications and geographic location.

Our total compensation package also includes a competitive bonus plus comprehensive benefits such as health insurance, retirement savings with company match, life insurance, disability benefits, employee assistance program, paid time off, paid holidays, paid parental leave, health and wellness reimbursement, tuition reimbursement, scholarship program, employee referral bonus, volunteer time off benefit, charitable gift match program and more.

Key Responsibilities Include, But Are Not Limited To

• Coordinate internal and external meetings including, but not limited to, team meetings, all-hands meetings, offsite meetings, and one-on-one meetings.
• Prepare and coordinate materials such as PowerPoint presentations, internal /external communications, reports, org charts and other documents as needed.
• Responsible for all office administrative tasks for corporate office including maintaining office and facility supplies, coordinating with building management for maintenance services, and maintaining the administrative budget.
• Plan and facilitate quarterly offsite Board Meetings.
• Plan and facilitate all company events including but not limited to outings, trainings and parties.
• Develop and plan creative and engaging recognition programs and events for FirstLight employees and partners.
• Partner cross-functionally with FirstLight's North and South Site Administrators to align processes, collaborate on projects, and maximize productivity.
• Support the HR department with HR administrative tasks such as performance review management, and payroll back-up.
• Maintain a clean, inviting, and welcoming environment in all areas of the corporate office.
• Support cross-functional teams including HR, Legal, Finance, Operations, and Commercial teams with various projects as needed.
• Support Accounting with reporting functions including purchase card and expense reports, budget and forecasting for administrative functions, and invoicing.
• Coordinate travel arrangements for Executive team and FirstLight Board of Directors, when required, including flights, hotels, transportation, agendas and itineraries, and expense report preparation and processing.
• Perform other duties and responsibilities as assigned.
• Complies with all FirstLight policies and procedures.

Job Qualifications / Skills

• Bachelor's degree in business administration or similar field;
• 5+ years of experience in Office Administration or working with C-Suite executives;
• Strong organizational skills with the ability to prioritize and manage multiple projects in a complex and fast-paced environment;
• Proven ability to work independently with a high level of accountability, professionalism, and flexibility;
• Demonstrated ability to take initiative to progress/improve processes and functions;
• Excellent written and verbal communication skills;
• Strong interpersonal skills and ability to build positive working relationships across all levels and functions;
• Proficient experience in MS Office, particularly including Excel, PowerPoint, Word, Outlook, and Visio;
• Experience with IBM Maximo, preferred;
• Experience with ADP Workforce Now, preferred;
• Experience with Canva or similar programs;
• Must have valid, clean driver's license and the ability to travel to sites and other locations as needed.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions

Why Work for FirstLight?

We consider our employees to be our most valuable resource and we strive to provide a challenging, collegial, and rewarding workplace. FirstLight embraces a company-wide commitment to recruit, develop, and retain a dedicated, diverse, and engaged workforce that is motivated to be ever better both professionally and personally.

Joining the FirstLight Team is an opportunity to experience a unique and exciting culture. Some of our benefits for eligible employees include:

• Comprehensive Medical, Dental, Vision, Life and Disability Insurance
• Paid Parental Leave
• Health and Wellness Programs
• Mental Health Care
• 401(k) with Employer Matching
• Flexible Spending Account
• Health Savings Account
• Annual Performance Incentive Plan
• Employee Assistance Program
• Generous Paid Time Off Plan
• Paid Holidays
• Professional Development
• Employee Referral Program
• Tuition Reimbursement
• Charitable Matching Program & Employer Sponsored Volunteer Program

FirstLight provides equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, age, sexual orientation, national origin, ancestry, disability, genetics, veteran status or any other characteristic protected by state, federal and local laws. In addition to federal law requirements, FirstLight complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

FirstLight's values are:

• Respect
• Integrity
• Safety
• Excellence
• Innovation
• Team