Personal Assistant

Job Description

We've been proudly Aussie since 1837, always finding new ways to innovate in energy and essential services. Now, we're moving towards a sustainable future through electrification and investing in renewable energy-and we'd like you to join us. Whether you're on-site, in the office, or somewhere in between, you'll find opportunities to grow your career here. You'll work with a team that's passionate about powering Australian lives, in a culture that values inclusivity, respect, and learning. Help us create a cleaner energy future, and we'll back you every step of the way as you build your career.

AGL is seeking a warm, organised & adaptable Personal Assistant (PA) to support two of our Finance leaders and their teams in their day-to-day operations.

This is a permanent, full time role based in Melbourne.

What You'll Be Doing

• Manage Outlook by reviewing all items & meeting requests, actioning, delegating or marking for follow-up to urgent/ business critical items.
• Actioning promptly and comprehensively to enquiries and correspondence on behalf of the Leaders.
• Draft and edit meeting requests, emails, internal team communication, presentations and letters.
• Prepare agendas, minutes, and actions for circulation of information to participants (pre & post meetings) by agreed timeframes.
• Coordinate logistics of team events including Town Halls, team workshops conferences, roadshows and engagement activities (both on and off-site location).
• Support in raising, reviewing, and approving expense claims, purchase requisitions, invoices, and other items within delegation levels.
• Review team travel requests to ensure compliance with Travel Policy.
• Maintenance of intranet contents, associated Sharepoint/Teams contents, and team distribution lists.
• Co-ordinate the compilation of Half Year and Full Year financial report presentation materials and associated packs.
• Enabling an efficient workplace through integration with workplace and property, including assisting with setting up policies, projects allocations and facilitating smarter working.
• Ensure that all Health, Safety and Environment Systems are adhered to while meeting AGL's policies and standards for HSE Management.
• Creation of external materials representing the team's activities and plans.
• Manage and follow up on to do lists of key team members.
• Onboarding of contractors in the relevant systems.
• Provide backup support to the wider PA/EA network.

What You'll Bring

• 3+ years experience in a similar role, providing support to senior leaders in a large organisation
• Strong organisational skills and sense of initiative
• High confidentiality and business acumen
• Friendly, approachable, with a mature team player attitude
• Confident at liaising with people from all levels of the business
• Ability to work autonomously
• Strong sense of adaptability & comfortable navigating changing priorities and ambiguity
• Flexible and open to do more than the day-to-day, where needed
• Intermediate MS office skills (MS Word, Excel, PowerPoint - essential)
• Comfortable with learning new programs, systems or ideas

We'd love to see your application by: Wednesday 19 August 2026

At AGL, we offer a wide range of benefits including:

• Flexible working options including hybrid work.
• Discounts on energy, telco and solar plans.
• Participate in Energise - our reward & recognition program.
• Play an active role in our diversity & inclusion initiatives.
• Novated leasing and Electric Vehicle subscriptions.

Benefits may change over time and vary based on location.

Inclusion at AGL

At AGL, we value diversity and welcome applicants from various backgrounds, including Aboriginal and/or Torres Strait Islander peoples, individuals with disabilities, culturally diverse individuals, and members of the LGBTQ+ community. AGL is dedicated to maintaining a diverse workforce and encourages applicants to share their lived experiences.
We offer reasonable adjustments throughout the recruitment process and respect the privacy of those who choose not to disclose. To learn more visit: www.agl.com.au/careers

AGL is proud to be a WORK180 Endorsed Employer for All Women.

Our pre-employment screening process includes a Nationally Coordinated Criminal History Check and a medical assessment if necessary.

The information provided as part of your application to AGL will be managed in accordance with the AGL Privacy Policy.

AGL does not accept agency submissions unless approval has been granted by a member of the Talent Acquisition team. Candidates submitted by an agency without approval will not be considered by AGL.