Administrator - Project Teams

Kanadevia Inova is hiring a Project Assistant (Administrative Assistant for our Project Teams) based at our Farnborough office. This position is offered on a permanent basis, with hybrid working available.

Key Responsibilities

• A large proportion of this role will include booking travel and accommodation
• Coordinate and maintain project documents, drawings and data within PIRS, IFS and other project management systems.
• Support document control activities and prepare reports on document receipt, distribution and status.
• Manage project correspondence and coordinate the distribution and follow-up of project tasks.
• Maintain project processes, working instructions and relevant intranet content.
• Organise workshops, meetings, events and business travel, including expense reporting.
• Support the onboarding of new employees by introducing relevant tools, systems and processes.
• Provide general administrative support, deputise for other Project Assistants and supervise trainees when required.
• Promote awareness of and compliance with all relevant Health, Safety and Environmental requirements.

The above job duties and responsibilities are intended to describe the general nature of the work and are not intended to be an inclusive list of all responsibilities. Duties and responsibilities may change or vary depending on the specific needs of the business.

Qualifications

• Commercial or administrative education, or relevant experience in a similar project support role.
• Very good knowledge of Microsoft Office applications.
• Experience with databases and document management systems, PIRS or similar tools.
• High level of IT proficiency and confidence in learning new systems.
• Strong organisational skills with a structured, accurate and reliable approach.
• Ability to coordinate multiple administrative and project-related priorities effectively.
• Very good command of English; German, French or Italian would be an advantage.
• Collaborative and service-oriented approach, with the flexibility to support colleagues across the project organisation.

Benefits and Additional Information

We offer

• Competitive basic salary
• Annual performance reviews and bonus awards
• Pension scheme, life insurance, Private Medical and Dental
• Tailored learning and development opportunities

For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.