Koordinator/in für administrative Unterstützung (m/w/d)

Job Description

The Administrative Support Coordinator assists the Senior Operations Manager by handling administrative tasks that support the Construction Administrators and the FTR (First Time Right) Construction Training Teams in the field. This role provides guidance and additional support to the Construction Administrators including management of allocated hours for all field personnel, performing audits, preparing and distributing weekly/monthly reports, developing and managing workflow processes for document control, processing our per diem program, and corporate policy compliance. This position is based full-time in office at our Durham NC Headquarters, with travel as needed (up to 40%) to support our Construction Admins on project sites in VA, NC, and SC

We're leading the industry in sustainable energy careers. We understand that our employees are the lifeblood of the company. We strive to align company goals with those of our employees. We're constantly innovating to make a difference for our customers, our employees, and our planet. Our mission is to make a difference by developing cost-efficient alternatives to traditional energy sources, without long-term dependence on government subsidies. We're leading the industry in sustainable energy careers. We hope you'll join us.

Essential Duties and Responsibilities

• Assist in onboarding efforts of Construction Team new hires
• Support all administrative efforts of Construction field operations
• Provide additional support to the Construction Administrative team
• Provide administrative support for projects in the absence of team members
• Oversight of time-keeping systems for all field staff to support payroll efforts
• Perform audits of payroll systems
• Assist in compilation of training documents/manuals
• Assist with formatting SOPs & SWIs
• Act as liaison of corporate payroll, staffing agencies and field employees
• Ensure the Kronos time-keeping system remains up to date
• Maintain the Construction Administrative SharePoint site
• Champion document control efforts
• Assist in office setup of new projects upon initial mobilization of the construction execution team
• Track and manage office supplies of construction site trailers
• Prepare documents associated with construction and project management
• Assist in correction of payroll deficiencies
• Assist in special projects
• Compile data, statistics and other information for weekly/monthly reports to senior staff
• Other duties as assigned by the Sr. Operations Manager

Education and/or Work Experience Requirements

• Minimum High School Diploma or GED
• Minimum 6 years in an administrative role
• Strong knowledge of Microsoft Office applications, with Advanced skills in Microsoft Excel
• Experience in construction environment is a plus
• Experience in the Kronos Timekeeping system
• Must have ability to communicate clearly (verbally and written)
• Must be organized, detail focused, and able to multi-task

Physical Requirements/Work Environment

The majority of this work is performed in an office environment and requires travel/overnight stays. Will be required to perform physical labor. Must be able to sit, stand, bend, twist and lift up to 30 pounds.

Perks and Benefits

We offer medical/dental/vision insurance plans, PTO, and 401K with a company matching portion.