Project Administrator

Job Description

Snowy Hydro is a dynamic, integrated energy business that has been providing on-demand, reliable energy to Australia for generations. Snowy Hydro owns and operates a powerful combination of generation assets, including the mighty Snowy Mountains Scheme, gas and diesel plants, and contracted wind and solar energy. We also provide electricity and gas to about 1.5 million retail customers through our retail brands Red Energy and Lumo Energy.

A full-time position exists for a Project Administrator to join the Capital Services team in the Project Delivery stream.

About the position

This is a vital position responsible for providing essential functional governance, administrative, and controls support to the Project Delivery Teams. You will play a crucial role in ensuring the efficient and effective application of the SHL Project Delivery Framework, focusing on critical controls like documentation compliance, data integrity for reporting, and financial claim administration.

Key Responsibilities

• Maintain systems to ensure data and artifacts are aligned and ready for Project Performance Analysis. You will be responsible for creating and communicating monthly reports to executives and the team as required. This includes collating inputs for the Monthly Project Report and utilising systems like Ellipse, Gatekeeper, and Project Online for regular reporting.
• Implement and administer Document Control Processes by managing document submissions, approvals, and workflows. Oversee document management in software such as AODocs and Procore. You will also handle governance around the Project Delivery framework, including recording and distributing minutes for governance meetings (e.g., Toll Gates), supporting audits, and managing change notices.
• Develop and distribute management reporting dashboards (e.g., Doc Control Compliance, Actions, Issue Logs) to monitor governance health, while maintaining and tracking Project Issue and RFI registers to ensure clear accountability and closure status.
• Provide contract support by drafting and preparing assignments and purchase order requisitions. Key duties include reconciling contractor invoices and claims against resource data and supporting the process to raise variations. Experience with invoices and accounting forms the basis of the work in Ellipse.
• Support contractor onboarding, including the allocation of inductions, training, and site access requirements.

About the location

This role is based in Cooma, NSW. Cooma is known as the "Gateway to the Snowy Mountains," offering an excellent lifestyle with access to stunning natural landscapes and world-class outdoor activities.

Enjoy flexible working arrangements with a minimum of 3 days in the office, 2 days remote.

About you

• Proven Project Expertise: 3+ years of experience in Project Controls, Project Administration, or Business Administration. You are a dependable professional who takes ownership of your workload and thrives in a fast-paced environment.
• Strong planning and organising skills with a background in high-level administration. You have a knack for prioritizing competing tasks and managing schedules to keep projects on track.
• Proficient skills in the full MS Office suite (Excel, Word) or Google Workspace. You are comfortable delivering results by using data to provide clear, actionable insights.
• Working knowledge of Enterprise Reporting Performance (ERP) systems-specifically CMMS/Ellipse, Oracle or equivalent. You understand how to navigate complex systems to ensure data integrity.
• A solid understanding of project management processes. You can communicate effectively with diverse stakeholders, translating project data into clear updates for the wider team.
• Demonstrated proficiency in Document Management & Control (e.g., AODocs, Procore, SharePoint). You understand the importance of version control and meticulous record-keeping.
• A natural ability for collaboration and building relationships. You work seamlessly across departments, ensuring that information flows smoothly and that team goals are met through collective effort.

About our workforce

Diversity and inclusion is important to us. Snowy Hydro has a culture of decency and inclusion, with a commitment to the health and wellbeing of our people and a supportive environment to ensure that everyone - regardless of background - feels included and can succeed. At Snowy Hydro, we recognise that we are made stronger by the unique capabilities and qualities that each individual brings, and we believe in providing an environment that allows that uniqueness to thrive.

Snowy Hydro is proud to be an Equal Opportunity employer. We are committed to the values of Equal Employment Opportunity and provide accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for a role with Snowy Hydro and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an email with your request to the Snowy Hydro recruitment team at [email protected]

If this role sounds like you, apply now! Applications open until Wednesday 15th July, unless filled prior.

A few of the benefits we provide

• An annual performance based bonus.
• A range of parental leave options, including 30 weeks paid leave for primary carers and 10 weeks for non-primary.
• We provide additional leave over and above the minimum National Employment Standards.
• Family discounts on fitness, gyms, pools and leisure centres.
• A Service Award Program - employees reaching continuous employment anniversaries receive additional benefits.
• Discounted energy rates.
• An employee referral plan - good employees attract similar colleagues
• Discounts with major retailers.
• Corporate clothing allowance.