Development & Office Coordinator

Job Description

The Development & Office Coordinator will support Nova's leadership and project development teams by coordinating office operations while actively supporting utility-scale project development activities. This role bridges operational excellence with hands-on exposure to renewable energy development workflows.

A successful candidate will gain meaningful exposure to greenfield development, positioning them to grow into a Project Developer role within 1-2 years.

Office Coordination Responsibilities

• Provide administrative duties including greeting guests, receiving incoming deliveries/mail, responding/managing the general voicemail and email inboxes.
• Assist with travel arrangements and coordinate onsite events.
• Maintain office supplies inventory, proactively managing ordering and restocking, and take ownership of ensuring the office environment remains organized, tidy, well-stocked, and presentation-ready at all times.
• Work with facility management vendors and the landlord to address cleaning and maintenance issues, and equipment/furniture needs.
• Support the coordination of employee onboarding and IT hardware management.
• Liaise with Accounting to onboard new vendors, gather required documentation, and ensure timely vendor setup.

Development Coordination Responsibilities

• Collect, organize, and distribute meeting agendas and materials.
• Complete first pass review of meeting decks and supporting materials.
• Proactively drive internal stakeholders to provide required inputs, materials, and approvals to ensure development timelines are achieved.
• Maintain and update company websites and social media profiles, ensuring brand consistency and timely responses to online inquiries.
• Administer public affairs and community engagement meetings, including securing venues, arranging A/V rentals, coordinating catering, and managing event logistics.
• Support lease package preparation, including document compilation, shipping, tracking signature status, and organizing files.
• Assist with time-sensitive development documentation, including printing, mailing, tracking, and filing.
• Become a commissioned Notary Public to support the execution of project-related agreements and land documents.

About You

You can juggle multiple, shifting priorities with ease. You are highly organized, detail-oriented, and proactive in anticipating needs. You take ownership of projects and enjoy learning new skills.

• Ability to work in the office 8:30 - 5 pm, five days a week.
• Strong organizational skills with the ability to manage multiple active projects simultaneously.
• Clear and concise verbal and written communication skills with a people-first mentality.
• Proven ability to operate independently with a "figure-it-out" mentality, demonstrating an eagerness to learn new systems and troubleshoot challenges with minimal supervision.
• Ability to collaborate cross-functionally (development, accounting, leadership) while also working independently.
• Excellent time management skills with a proven ability to meet deadlines.
• High proficiency with Microsoft Office Suite and Adobe.
• Experience maintaining professional websites via Wix, Squarespace, or WordPress, desired.
• Interest in renewable energy development and desire to grow into a project-facing role.

A diverse and inclusive team is critical to innovation. Please get in touch even if you don't match these qualifications 100%.

Benefits

• Unlimited PTO policy and encouragement to take PTO with a pre-tax vacation stipend.
• Comprehensive medical, vision, dental insurance policies including HSA & FSA accounts.
• Paid parental leave for all new parents.
• Eligibility to enroll in 401k plan with discretionary company match.
• Generous professional development and/or degree program reimbursement policies.

Nova Clean Energy is Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Nova Clean Energy does not accept any unsolicited resumes or other information concerning potential candidates from any third-party recruiting firms or employment agencies. If you would like to provide your information for consideration on future searches where we engage external support, please reach out to [email protected] so our talent acquisition team can reach out when necessary.